Bim Coordinator

Job Title: BIM Coordinator / Contract BIM Librarian

Job Description

This contract BIM Librarian role supports a global data centre design team by managing the lifecycle of digital documentation and BIM content during a major platform migration and period of increased documentation volume. You will process project closeout documentation, maintain a standardized global library, and help migrate content to a new cloud-based platform, working closely with BIM, construction, design, field engineering, and operations stakeholders. This position offers hands-on exposure to complex, large-scale data centre projects and the full BIM lifecycle, while allowing you to build deep expertise in document control, quality management, and project closeout leadership.

Responsibilities

• Work independently and collaboratively within a multi-disciplinary team to complete assigned tasks within defined timelines and service level agreements.
• Review and process project closeout documentation submissions to the Global Library, ensuring strict compliance with established naming conventions and standardized folder structure requirements.
• Use electronic document management systems such as Procore, Autodesk Construction Cloud (ACC FORMA), and Workdocs to prepare, validate, and transfer project files as part of platform migration activities.
• Evaluate document submissions against organizational standards by performing quality control checks for naming compliance, correct folder placement, file integrity, and completeness.
• Apply document management standards consistently and flag incomplete, non-compliant, or incorrect submissions and protocols for correction and follow-up.
• Maintain and update project tracking tools for all content across a standardized folder structure, ensuring accurate status, traceability, and auditability of documents.
• Coordinate with internal stakeholders on submission status, missing information, and lifecycle document processing from design through construction handover to operations.
• Develop and maintain a suite of critical lifecycle documents for portfolio assets, including researching and recovering missing resources on legacy sites.
• Collaborate closely with BIM, Construction, Design, Field Engineering, and Operations teams to align on lifecycle documentation interfaces, use cases, and requirements.
• Support or lead project closeout activities by organizing, validating, and packaging documentation to meet construction closeout procedures and handover deliverable requirements.
• Identify corrupt, incomplete, or missing models and documentation, and work with project managers and coordinators to resolve gaps.
• Apply principles of quality management, including ISO 9001 or equivalent standards, to archival and maintenance operations of project documents.
• Manage ticket-based workflows efficiently, ensuring all requests and tasks are tracked, prioritized, and resolved within agreed timelines.
• Communicate proactively and professionally with project managers, coordinators, and technical stakeholders to clarify requirements and resolve documentation issues.
• Contribute to continuous improvement of document control processes, standards, and tools as the global library evolves and migrates to new platforms.

Essential Skills

• At least 2+ years of construction or operations experience.
• At least 2+ years of experience working with Revit, Navisworks, and AutoCAD.
• At least 2+ years of experience managing and maintaining data resources in a document control or library environment.
• Experience in construction administration, document control, or BIM coordination (minimum 2+ years).
• Strong organizational skills in archival and maintenance operations of project documents.
• Understanding of ISO 9001 or an equivalent Quality Management System in the context of document and quality control.
• Hands-on experience with document management systems and cloud-based collaboration platforms.
• Experience with electronic document management tools such as Procore, Autodesk Construction Cloud (including ACC FORMA), Workdocs, and SharePoint.
• Proficiency with BIM and CAD tools, including Revit, Navisworks, and AutoCAD, and familiarity with their file types and structures.
• Proficient understanding of construction drawing classifications, including CD, IFC, shop drawings, redlines, and as-builts.
• Experience identifying corrupt, incomplete, or missing models and documentation, and taking corrective actions.
• Ability to understand file metadata and basic file structures for effective document organization and retrieval.
• Experience supporting or leading project closeouts and managing related documentation.
• Familiarity with construction phase workflows, documentation requirements, and deliverables.
• Ability to work within defined SLA timelines and manage ticket-based workflows effectively.
• Strong communication skills for initiating and maintaining conversations with project managers, coordinators, and technical stakeholders.
• Ability to follow defined processes, standards, and quality requirements consistently.
• Legal authorization to work in the United States.

Additional Skills & Qualifications

• Bachelor's degree in Electrical Engineering, Mechanical Engineering, Construction, Information Management, or a related field is preferred but not required if equivalent experience is demonstrated.
• Experience directly related to data centre design, construction, or operations documentation.
• Experience and knowledge of engineering communication principles and documentation requirements.
• Familiarity with BIM file formats such as RVT, NWC/NWD, and DWG and their role in as-built documentation and lifecycle management.
• Experience with software tools including Bluebeam, Procore, Autodesk Construction Cloud, and SharePoint.
• Understanding of construction closeout procedures and project handover deliverable requirements.
• Familiarity with ISO standards and their application to documentation and quality processes.
• Experience in project coordination, construction documentation, and construction administration.
• Experience with change order documentation and tracking in a construction environment.
• Experience in Revit coordination for electrical designs.
• Experience in data and document quality management, including validation and auditing practices.
• Prior exposure to data centre environments or mission-critical facilities is advantageous.
• Interest in continuous learning and professional growth in BIM, document control, and digital asset management.

Work Environment

The role supports a global data centre design and operations organization that focuses on innovation in energy efficiency, cost effectiveness, and carbon footprint reduction. You will work closely with a diverse team that values continuous learning and collaboration across BIM, construction, design, field engineering, and operations disciplines. The position is contract-based, hourly, and fixed-term, with a strong likelihood of extension or conversion based on performance and business needs. The ideal arrangement is a hybrid schedule with periodic in-office work in the Seattle area, but fully remote work is possible for candidates residing in the Pacific Time Zone (PST). You will work extensively with cloud-based collaboration and document management platforms such as Procore, Autodesk Construction Cloud, Workdocs, SharePoint, Bluebeam, and BIM/CAD tools including Revit, Navisworks, and AutoCAD. The environment emphasizes clear processes, defined SLAs, and quality standards such as ISO 9001, offering exposure to complex, large-scale construction projects and the full BIM lifecycle from design through operations.

Job Type & Location

This is a Contract to Hire position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $40.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jul 10, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.