Biologics Development - Business Operations Associate

ECLARO

Seattle, WA

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JOB DETAILS

SALARY

$58.35–$61.88 Per Hour

SKILLS

Administrative Skills, Ariba, Best Practices, Billing, Business Administration, Business Operations, Capital Equipment Purchasing, Communication Skills, Dental Insurance, Detail Oriented, Diversity, Documentation, ERP (Enterprise Resource Planning), Expense Tracking, Finance, Genetics, Healthcare, Laboratory Operations, Medical Products, Microsoft Access Database, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Microsoft Word, Multitasking, Operational Communications, Operational Support, Operations Planning, Order Delivery, Order/Customer Fulfillment, Organizational Skills, Peer-to-Peer Architecture, Presentation/Verbal Skills, Pricing, Procedure Development, Purchase Orders, Purchasing/Procurement, Reconciliation, Record Keeping, Regulatory Compliance, SAP, Standard Operating Procedures (SOP), Strategic Planning, Supply Chain Operations, Support Documentation, Team Player, Time Management, Vision Plan

LOCATION

Seattle, WA

POSTED

10 days ago

Biologics Development - Business Operations Associate
Job Number: 26-00598

Be part of a company that delivers life-changing healthcare solutions. ECLARO is looking for a Biologics Development - Business Operations Associate for our client in Seattle, WA.

ECLARO’s client is a leader in the Biopharmaceutical Industry, providing quality, innovative, and affordable medicines that make a difference in the lives of patients all over the world. If you’re up to the challenge, then take a chance at this rewarding opportunity!

Position Overview:

The Business Operations Associate provides administrative and operational support to the CTD Strategy, Planning & Operations organization by coordinating procurement activities across capital equipment purchases, ad hoc laboratory supplies, contracts, invoicing, and spend tracking.
This role supports daytoday procurement execution by ensuring requests are processed accurately, documentation is complete, and activities follow established procedures.
The coordinator works under the guidance of senior procurement and operations team members and serves as a key point of coordination between internal stakeholders and external vendors.

Responsibilities:

Capital Equipment Procurement Support:
- Coordinate capital equipment purchase requests by gathering required specifications, documentation, and approvals.
- Support the collection of supplier quotations and route materials for review and approval by senior procurement staff.
- Create and track purchase requisitions and purchase orders in accordance with internal procedures.
- Track order status, delivery schedules, and installation milestones.
- Coordinate communication between Lab Operations, Facilities, and vendors to support delivery and equipment readiness.
- Ensure all procurement documentation aligns with internal capital approval and compliance processes.
Ad Hoc Laboratory Supply Procurement:
- Review laboratory supply requests for completeness, accuracy, and required approvals.
- Execute purchase orders using approved suppliers, catalogs, and sourcing channels.
- Track order fulfillment and follow up with suppliers to support timely delivery.
- Maintain accurate records of orders, confirmations, and receipts.
- Escalate discrepancies, fulfillment issues, or nonstandard requests to senior team members.
Invoice Processing & Reconciliation Support:
- Track invoice status and identify discrepancies related to pricing, quantities, or proof of receipt.
- Support invoice reconciliation within ProcuretoPay (P2P) systems.
- Maintain invoice logs and supporting documentation.
- Escalate unresolved invoice issues to procurement or finance partners for resolution.
Operational & Administrative Support:
- Maintain organized procurement documentation to support audit readiness and compliance.
- Support process adherence by following defined SOPs and escalation paths.
- Assist senior procurement staff with special projects and initiatives as assigned.
- Continuously learn procurement systems, policies, and best practices.
Systems & Tools:
- The coordinator will support procurement activities using enterprise systems and tools, with training provided as needed. Systems may include:
  - Ariba (requisitioning and purchase orders)
  - SAP (financial and vendor data)
  - Icertis (contract tracking)
  - SharePoint (documentation)
  - Microsoft Office tools – Access and Outlook (tracking, reporting and communication)

Required Qualifications:

Required Bachelor's degree in business administration, scientific discipline, or equivalent qualification
3 years supporting procurement-related activities or comparable operational roles
Foundational experience or strong interest in procurement, operations, or supply chain support functions
Exposure to purchasing, invoicing, or financial processes preferred
Robust attention to detail and organizational skills to manage multiple priorities and adapt to shifting deadlines
Effective communication skills for collaboration across various teams
Proficiency in Microsoft Excel, Word, and email tools
Willingness to learn procurement systems and processes with guidance
Accurate and timely processing of procurement requests
Thorough and up-to-date documentation maintained
Effective coordination and communication among stakeholders
Strict adherence to established procedures and escalation protocols
Reliable execution and audit readiness

Working knowledge of ERP systems such as SAP and Ariba preferred
Strong organizational abilities and meticulous attention to detail
Excellence in verbal and written communication
Collaborative, service-oriented mindset
Comfort engaging with both technical and non-technical stakeholders

Pay Rate: $58.35-$61.88/Hour

If hired, you will enjoy the following ECLARO Benefits:

401k Retirement Savings Plan administered by Merrill Lynch
Commuter Check Pretax Commuter Benefits
Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO

If interested, you may contact:
June Binuya
junethel.binuya@eclaro.com
2128047476
June Binuya | LinkedIn

Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.

About the Company

ECLARO

Eclaro is a Business and Technology Consulting Firm that connects top talent with opportunities nationwide. We have direct access to Hiring Managers from leading Fortune 1000 organizations in almost every industry segment, with particular expertise in:

• Technology and Business Consulting
• Financial Services and Insurance
• Pharmaceuticals and Life Sciences
• Consumer Products, Public Sector, and Utilities

Eclaro provides fully customizable, comprehensive talent acquisition and management of seasoned professionals through a number of business models, including:

• Consulting
• Professional Hiring
• Global Integrated Delivery™
• Managed Services

Eclaro recruits and manages a staff of highly skilled individuals in an array of specialized disciplines enabling our clients to leverage new opportunities, respond to increased and changing demands, and increase their profitability.

Eclaro’s Management Team averages over 25 years of experience in partnering with clients in technical, corporate operations and human capital solutions. We hold ISO 9001:2008 certification and have achieved SOC 2 Type 2 certification in Security, Availability and Confidentiality. Eclaro’s decades of expertise and collaborative practice have proven that The Right People are The Answer.

COMPANY SIZE

500 to 999 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

1999

WEBSITE

http://www.eclaroit.com

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