Bond Procurement Coordinator

Bond Procurement Coordinator

Salary

$63,466.00 - $87,856.00 Annually

Location

Gresham Campus, OR

Job Type

Full-time

Job Number

2026-00058

Division

Administration

Department

Financial and Auxiliary Services

Opening Date

10/06/2026

Closing Date

10/18/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Job Summary and Responsibilities/Duties

This is a limited duration position through June 30, 2029.

Job Summary

Provides administrative and fiscal support for construction-related contracts, agreements, bond committees, and community engagement activities funded by the voter-approved 2025 General Obligation Bond. Assists with ensuring compliance with applicable state, local, and federal procurement requirements; maintains complete and accurate documentation; and supports formal and informal solicitations. Reviews procurement methods for bond-eligible construction projects against proscribed parameters, and assists with bond-related reporting, analysis, audits, and compliance reviews. Provides administrative support for bond committees, community events, and information sessions. Assists with coordination of intergovernmental agreements, memorandums of understanding (MOUs), and other partnership arrangements.

Essential Duties:

• Drafts, reviews, and processes contracts, agreements, and memorandums of understanding (MOUs) using established templates in support of the 2025 General Obligation (GO) Bond. Reviews contract requests and purchase requisitions and recommends appropriate solicitation methods, including Requests for Proposals (RFPs), Requests for Quotations (RFQs), and Invitations to Bid (ITBs) based on established capital requirements.
• Coordinates contract documentation, amendments, and change orders to ensure alignment with bond eligibility requirements, public contracting laws, bond regulations, and College policies.
• Generates and reviews bid specifications and solicitation documents for accuracy, completeness, legal compliance, and alignment with College's project goals and operational needs. Escalates concerns to procurement and/or Bond leadership as appropriate.
• Provides technical guidance on procurement and financial processes related to GO Bond-funded capital and construction projects.
• Acts as a resource for Bond leadership, owner's representatives, and vendors on legal and regulatory compliance requirements, including pre-qualification, EEO certification, COBID utilization, bid and performance bonding, insurance coverage, green energy requirements, and prevailing wage requirements.
• Assists project managers, facilities staff, finance teams, and external consultants by serving as a resource on purchasing, accounting procedures, and fiscal guidelines related to bond-funded projects, including invoice processing and payment requests.
• Provides administrative assistance with GO Bond financial reporting, arbitrage analysis, and related reporting, audit support, and compliance reviews to promote accuracy, transparency, regulatory compliance, and audit readiness.
• Maintains complete, accurate, and well-organized records to support public accountability, reporting requirements, and oversight activities.
• Prepares informational and presentation materials for management and community oversight bodies that summarize project progress, deliverables, budget status, and contracting and purchasing activity; provides related administrative and logistical support as needed.
• Provides administrative support to internal and external bond committees, including scheduling meetings, preparing presentations, recording and distributing minutes, and maintaining related information on the College website and intranet. Coordinates administrative and logistical support for bond-related community events and information sessions.

Additional Duties:

• Gathers and analyzes financial information for special and periodic projects.
• Performs all other related duties as assigned.

Minimum and Desired Qualifications

Minimum Qualifications:

• Associate's degree in accounting, finance, business administration, public administration, or a related field.
• Three (3) years of experience in purchasing and complex financial administrative coordination.

At the College's discretion, additional relevant education may be substituted for required experience on a year-for-year basis.

Preferred Qualifications:

• Experience working in a public-sector or capital-project environment.
• Experience working with General Obligation Bonds, capital construction projects, or public works procurement.
• Knowledge of state public contracting laws and audit requirements.
• Experience supporting audits or fiscal oversight committees.

Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs)

KSAs (Knowledge, Skills, Abilities):

• Considerable working knowledge of word processing, spreadsheets, email, and database applications, preferably within the Microsoft Office suite.
• Knowledge of public-sector purchasing, accounting, and financial controls.
• Understanding of capital construction procurement methods and contract administration.
• Strong attention to detail and ability to manage complex documentation.
• Ability to interpret and apply regulations, policies, and bond requirements.
• Effective written and verbal communication skills, with the ability to collaborate effectively with diverse stakeholders.

Working Conditions and Important Information

Working Conditions:

This is an on-site position. Any remote work requires prior approval and must comply with MHCC Remote Work policies and administrative regulations. Remote work must be within the states of Oregon or Washington. Work is typically performed in an office environment while sitting at a computer terminal. The position requires extended computer use and may involve visual strain and repetitive hand and wrist motions associated with data entry and keyboarding.

Salary Placement

Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the Collective Bargaining Agreement and in accordance with all applicable state and federal laws. Please include all relevant full and part-time experience (including unpaid and volunteer experience) in your application that you want the College to review towards potential placement. Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.

Mt. Hood Community College Classified Employee Benefit Summary

The following is a brief description of the benefits offered by Mt. Hood Community, this is intended to be a summary only - any errors or omissions are unintentional. Please refer to benefit booklets, plan documents, college policy and regulations for more detailed information. Greater detail regarding fringe benefits is available in the Classified Association Bargaining Agreement.

COLLEGE PAID BENEFITS

Health Benefit Options

MHCC is a member of the Oregon Educators Benefit Board (OEBB) which administers Medical, Dental, Vision, Life Insurance, Accidental Death & Dismemberment (AD&D), Long Term Disability (LTD) and Employee Assistance Plan (EAP). New employee Fringe Benefits are effective the first day of the month following date of employment. Available medical, dental and vision plans and rates are available at https://mhcc.edu/about/jobs/work-at-mhcc.

MHCC will only pay the premium portion for medical, dental and vision coverage for your spouse/domestic partner and/or eligible dependents if they are not covered under another policy.

If you elect to have double coverage for a spouse/domestic partner or eligible dependent, you will be required to have the premium associated with the double coverage deducted out of your payroll check each month.

Important Retirement Information:

Make sure you are enrolled in the medical, dental and/or vision plans you want when you retire. Retirement is not considered a Qualified Status Change (QSC) so you cannot add or change plans at the time of retirement.

In order to ensure that a spouse/domestic partner and/or eligible dependent can be covered when you retire you will need to enroll them on MHCCs policy at the open enrollment period prior to your retirement date even though they may be covered under another policy. The College will waive the double coverage premiums when an employee is adding a spouse/domestic partner and/or eligible dependents during open enrollment period prior to the employee's anticipated retirement date for that plan year.

Other College Paid Insurances

• Life Insurance=Coverage = $50,000

• Accidental Death & Dismemberment (AD&D) Coverage = $50,00

• Long Term Disability (LTD)

Approved benefit claims begin after 90-day elimination period. Maximum benefit is 66 2/3 of monthly salary; benefit may be adjusted based on other income received by retirement benefits.

Public Employees Retirement Plan (PERS)

Consistent with PERS rules, the employee contributes 6% of their gross salary into an Individual Account Program (IAP) with PERS. The contribution is set up automatically. At the time of retirement, based on one of the following programs, a monthly pension benefit is calculated. Please refer the Public Employees Retirement System (PERS) website for detailed information on retirement benefits: http://oregon.gov/PERS/.

Public Employees Retirement System - Tier One/Tier Two: Hired by a PERS employer before August 28, 2003 and have an active account.

Oregon Public Service Retirement Plan - OPSRP: Hired on or after August 28, 2003 and do not have active account in the PERS Program.

Tuition Waiver Plan

The College will maintain the Tuition Waiver Plan for employees, their spouses, and their dependents through age 23 who qualify as dependents. Employees and their spouse/domestic partner will pay only course specific fees. Instructional fees for work-related classes taken by an employee at the request of the supervisor will be waived.

Employee Assistance Program (EAP)

MHCC's Employee Assistance Program (EAP) is through Canopy which provides services to help people privately resolve problems that may interfere with work, family, and other important areas of life.

The EAP provides FREE (no charge for utilization) and confidential services to employees and their dependents, living at or away from home, and all household members, related or not. MHCC employees, spouses/domestic partner, dependents and their eligible household members have eight (8) free EAP services per new issue, including relationship, family, stress, anxiety, and other common challenges. Employees must get a referral from the EAP for each issue for services to be covered. Find more information about our Employee Assistance Program (EAP) here.

Use of MHCC Swimming Pool

Full-time employees and dependents have free access to the MHCC swimming pool during open recreation sessions. Swimming classes through the American Red Cross Learn-to-Swim program are not free under the tuition waiver plan or the swim pass. Employees are responsible to pay for the classes.

Vacation

Scheduling and Use of Vacation Leave

Vacation time may be taken only with the prior approval of the supervisor and cannot be granted before it is accrued unless it is to the mutual benefit of the College and the employee.

All employees must request vacations to the employee's supervisor in writing not less than two (2) weeks in advance for approval to use more than two (2) days, and not less than one (1) week in advance when requesting two (2) days or less. This advance notice requirement may be waived in the sole discretion of the employees supervisor.

A department may delineate specific periods during the year when, due to operational need, vacations may not be approved. Outside of those periods, if a vacation request is denied, the employee and supervisor will immediately discuss a reasonable alternative time for vacation. If the delay results in an employee's accrual exceeding maximum limits as defined in the chart below, during the next three months, the employee will be paid forty (40) hours of vacation in their next regular pay distribution. The hours paid will be deducted from the accrued vacation time.

Vacation Accruals

Vacation time will begin accruing from the first day of employment with the College. Classified employees will accrue vacation on a monthly basis. The vacation accrual rates are as follows for full-time employees who remain employed for twelve (12) months.

Employees working less than twelve (12) months or less than full-time will accrue vacation on a prorated basis, based on the percentage of full-time worked or the percentage of the year worked by the employee.

An employee's total balance of accrued vacation may not exceed two (2) times their annual maximum accrual rate.

Separation from Employment

In case of an employee's termination or resignation, accrued vacation pay will be included in the employee's last check except if the employee has not completed their probationary period.

Sick Leave

At the time of hire, employees will receive eighty (80) hours of sick leave. Thereafter, employees will accrue sick leave at the rate of one (1) day per full month worked. Sick leave will be available to employees as it is accrued. Those employees who are not employed on a twelve (12) month basis will accrue sick leave on a prorated basis of actual time worked. Employees who work less than full-time will accrue sick leave on a prorated basis, based on the percentage of full-time worked, excluding overtime hours worked.

Holidays

The term "holiday" means each of the following days:

Any other day observed by the College as a legal holiday. If a holiday falls on Saturday, Friday will be a paid holiday. If a holiday falls on Sunday, Monday will be a paid holiday.

Additional Information

Detailed information regarding all Classified Employee benefits are available in the Classified Bargaining Agreement.

01

Do you have an Associate's degree in accounting, finance, business administration, public administration, or a related field?

• Yes
• No

02

Do you have three (3) years of experience in purchasing and complex financial administrative coordination?

• Yes
• No
• I have additional relevant education to substitute for the required experience on a year-for-year basis

03

Give an example of a time you had to interpret and apply a procurement law, policy, grant requirement, or other regulation. How did you research the issue and communicate your guidance?

04

Tell us about your experience reviewing or processing contracts, amendments, or change orders. What steps did you take to identify errors, manage risk, and ensure all requirements were met?

Required Question

Employer Mt. Hood Community College

Address 26000 SE Stark St.

Gresham, Oregon, 97030

Website https://www.schooljobs.com/careers/mhcc