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Administrative Support Jobs in Waltham, MA

Bookkeeper / Admin Assistant

Extreme Bolt & Fastener

Waltham, MA

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JOB DETAILS
SKILLS
Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Bookkeeping, Communication Skills, Credit Cards, Cross-Functional, Dental Insurance, Detail Oriented, Financial Operations, Financial Reporting, Health Insurance, Interpersonal Skills, Intuit Quickbooks, Microsoft Office, Multitasking, Operational Support, Organizational Skills, Past Due Accounts, Politics, Presentation/Verbal Skills, Reconciliation, Small Company, Team Player, Time Management, Warehousing, Writing Skills
LOCATION
Waltham, MA
POSTED
27 days ago
Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off

About the Role:
Join Extreme Bolt & Fastener as a Bookkeeper / Administrative Assistant, where you will play a vital role in supporting our financial operations and administrative functions. This is an exciting opportunity to be part of a dynamic growing team in a fast-paced environment.
 
 Responsibilities:
  • Accounts Payable (AP): Processing payments for vendors, suppliers, and bills.
  • Accounts Receivable (AR): Issuing invoices, tracking payments, and following up on overdue accounts.
  • Credit Card: Charge customer credit cards for orders.
  • Reconciling Accounts: Work with accountants to reconcile bank statements and credit card records with internal company ledgers to identify discrepancies.
  • Administrative Support (Secondary): Reviewing order confirmations and providing general office support as needed. 
Requirements:
  • Proven experience as a bookkeeper: 5 years minimum
  • Strong knowledge of accounting principles and financial reporting.
  • Proficiency in QuickBooks and MS Office Suite is required.
  • Excellent organizational skills with a keen attention to detail.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  • Strong interpersonal and communication skills, both written and verbal.
  • Positive attitude and a team-oriented mindset.
About Us:
We are a small, fast growing and technically oriented industrial distributor/manufacturer with an office/warehouse located in Waltham, MA. This person should be able to thrive in a small, fast-paced multi-tasking environment, who has a can-do positive attitude, is flexible and can take initiative on new projects.  The company is expanding rapidly, and this person will have a direct impact on the company’s ability to grow smoothly. This is a perfect position for someone who is tired of big company politics, likes the freedom of a small company, and wants their work to be impactful. This person will wear several hats and be able to get involved in several aspects of the business. This is a great opportunity to become a key person and grow with Extreme Bolt & Fastener.


 

About the Company

E

Extreme Bolt & Fastener

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