Bookkeeper

Job Title: Bookkeeper

Location: Downtown Chicago
Work Schedule: Onsite 2–3 days per week (onsite requirement expected to decrease over time)
Hours: Part-time (25 hours per week to start)

Required Experience

• 7+ years of bookkeeping experience
• Minimum 1 year of law firm or attorney office bookkeeping experience (strongly preferred)
• Experience managing IOLTA (Trust) Accounts (strongly preferred)
• QuickBooks Online experience is mandatory

Key Responsibilities

• Maintain day-to-day bookkeeping in QuickBooks Online with accurate recording of all financial transactions.
• Reconcile operating accounts, IOLTA (trust) accounts, and credit card statements monthly.
• Manage client trust (IOLTA) deposits, disbursements, and transfers while ensuring compliance with state bar trust accounting regulations.
• Process accounts payable, issue vendor payments, and maintain vendor records.
• Prepare and send client invoices, monitor accounts receivable, and follow up on outstanding payments.
• Record client retainers, apply trust funds to invoices as authorized, and maintain accurate trust balances.
• Assist with payroll preparation by maintaining employee records and coordinating with the payroll provider.
• Prepare monthly financial reports, including Profit & Loss, Balance Sheet, Cash Flow, and Trust Account Reconciliations.
• Maintain organized financial records and supporting documentation for audits, tax preparation, and attorney review.
• Collaborate with attorneys and office staff to ensure accurate financial reporting and compliance with legal accounting and IOLTA requirements.

Spherion Staffing of Livermore is a locally owned and operated franchise of a national recruiting enterprise, bridging the gap between personalized local service and global resources. Based in Alameda County, they specialize in connecting the Tri-Valley community with a wide range of career opportunities across diverse industries.