Accounts Payable, Analysis Skills, Billing, Bookkeeping, Business Processes, Check Processing, Communication Skills, Consulting, Customer Support/Service, Data Entry, Develop and Maintain Customers, Establish Priorities, Expense Reports, Expense Tracking, Finance, Finance Software, Payment Processing, Presentation/Verbal Skills, Purchase Orders, Reconciliation, Systems Maintenance, Time Management, Travel Policy
Essential Duties and Responsibilities
Elder Affairs Bookkeeping
- Management of client payments including management email inbox; enter invoice into appropriate databases; verify payment source, availability of funds, prior payments to specific account; route for approvals and processing of payment through completion
- Maintain client accounts within financial software.
- Prepare and issue payments in accordance with program policy and procedure; prepare client deposits in accordance with program policy and procedure; record transaction within financial software register.
- Communicate with vendors; maintain vendor list in system.
- Communicate with third party fiduciaries; re payments, deposits, reconciliations, management of accounts and recording in system.
- Prepare, submit, and follow up direct deposit requests for client income when appropriate.
- Set up and manage ACH payments for client invoices when appropriate.
- Mail payments to vendors; electronic filing of paid invoices.
- Review and manage reconciled account statements monthly; make corrections as needed; consult with Program Director (PD) as appropriate;; file all client account statements .
- Periodic/ as needed review of APY with banks for placing client funds outside of master account.
- Deposit preparation of program income; communications with Finance Department for deposits and reconciliation of program revenue.
- Maintain client reimbursements by preparation of deposits; communication with Finance Department for deposit to agency account and reconcile with central office monthly;.
- Maintain register/ client invoice of program fees; communicate with supervisor for outstanding payments; recording.
- Monthly entry of bookkeeping service to client file
Finance -Accounts Payable Specialist
- Paying invoices and recording all payments, tracking credits owed to the company.
- Reviewing all payments and expenses, including purchase orders, and invoices
- Reconciling monthly payable reports
- Responding to queries from suppliers, customers, and staff
- Perform other data entry functions into various databases and sub-systems.
- Ensure all invoices, check requests, expenses and bills have been properly authorized and backup detail is supplied to support charge.
- Audit expense reports to ensure proper coding of expenses and adherence to the stated travel policy and procedures.
- Assist with special projects as assigned.
- Obtain signatures on all checks.
- Has sound analytical skills and fully understands business processes in responsibility.
- Able to organize and prioritize areas of responsibility and complete work in a timely manner.
- Works well individually and collaboratively in a team environment keeping colleagues well-informed; asks for help when necessary; offers useful feedback.
- Must have good presentation skills and can effectively communicate.
- Organize monthly billing items including billable expenses.
- Adheres to work schedule hours.
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Catholic Charities Diocese of Palm Beach, Inc.