Bookkeeper

ABOUT THE OPPORTUNITY

This is a confidential search conducted on behalf of our client. Company name, industry, and location will be shared with qualified candidates as the process moves forward.

ROLE OVERVIEW

The Bookkeeper is responsible for the day-to-day accounting activity that keeps the business running smoothly, including accounts payable, accounts receivable, bank reconciliations, general ledger maintenance, and payroll. Reporting directly to the CEO, this role owns the in-house bookkeeping function and serves as the primary point of contact for the company's outsourced accounting and tax firm, keeping the books clean and organized so that monthly close, financial reporting, and tax filings run smoothly.

The ideal candidate is detail-oriented, organized, and comfortable owning transactional accounting in a small to mid-sized business environment. This is a hands-on, high-trust role for someone who works independently, takes pride in clean books, meets deadlines, and handles sensitive financial information with discretion.

KEY RESPONSIBILITIES

• Accounts Payable & Receivable: Record and process accounts payable and accounts receivable transactions accurately and on time.
• Bank Reconciliations: Reconcile bank and credit card statements monthly.
• General Ledger: Maintain accurate general ledger entries and supporting financial records.
• Invoicing & Payments: Prepare and issue customer invoices and apply incoming payments.
• Payroll Processing: Process payroll accurately and on schedule, including reviewing hours, entering changes, and running payroll reports in coordination with HR and the CEO.

• Timekeeping System: Administer the time clock / timekeeping system, including employee setup, timecard review and corrections, and resolving missed punches and discrepancies with supervisors before each payroll run.
• Vendor & Customer Files: Maintain vendor and customer files, ensuring accuracy and completeness.
• Close Support: Prepare supporting documentation and schedules for month-end and year-end close in coordination with the outsourced accounting firm.
• Collections: Monitor outstanding receivables and follow up with customers as needed.
• Outsourced Accounting Liaison: Serve as the day-to-day contact for the outsourced accounting and tax firm; respond to requests, provide reports and reconciliations, and ensure the firm has what it needs for financial statements and tax filings.
• Audit & Tax Support: Support audit and tax preparation by gathering and organizing documentation as requested.
• Policy Compliance: Ensure compliance with internal accounting policies and procedures.

QUALIFICATIONS

Required

• Associate's degree in Accounting, Finance, or a related field
• 2+ years of bookkeeping or general accounting experience
• Proficiency in accounting software (e.g., QuickBooks, Xero, or similar)
• Strong working knowledge of Excel and basic financial reporting
• Hands-on payroll processing experience
• Excellent attention to detail and organizational skills

Preferred

• Bachelor's degree in Accounting or Finance
• Familiarity with ERP systems or inventory accounting
• Experience with payroll platforms such as ADP, Paychex, Gusto, or similar
• Experience administering a time and attendance / timekeeping system
• Experience working alongside an outside CPA or accounting firm

CORE COMPETENCIES

• Accuracy and Attention to Detail
• Financial Recordkeeping
• Time Management and Organization
• Problem Solving and Initiative
• Confidentiality and Professionalism
• Communication and Interpersonal Skills
• Team Collaboration

WORKING CONDITIONS

This role can be structured as full-time or part-time and can be performed on-site or remotely, depending on the candidate. Work is performed during standard business hours, with schedule and hours to be agreed upon with the CEO. The majority of the workday is spent at a workstation performing accounting entries, reconciliations, payroll, and reporting, which requires extended screen time and regular keyboarding and ten-key entry. Recurring deadlines, particularly payroll cycles, month-end, and year-end, require reliable availability, prioritization, and multitasking. Remote candidates may be located anywhere in the United States and must have a secure, private workspace and dependable internet access.

COMPENSATION & BENEFITS

• Competitive hourly pay commensurate with experience
• Flexible full-time or part-time schedule, on-site or remote
• Medical and dental insurance (full-time employees)
• Paid time off (PTO) and paid sick leave (full-time employees)

Our client is an equal opportunity employer and welcomes candidates of all backgrounds and experiences. Reasonable accommodations are available to qualified individuals with disabilities in accordance with the ADA and applicable state and local laws.

This is a confidential search. All applications and inquiries will be handled with discretion.