Job Title: Bookkeeper Location: Hampton, VA Employment Type: Full-Time (W2)
GovFirst is seeking a detail-oriented and organized Bookkeeper to support financial, payroll, billing, and administrative operations in Hampton, VA.
The successful candidate is responsible for:
Maintaining accurate financial records, supporting payroll and invoicing processes, coordinating personnel documentation, and assisting with project compliance and reporting.
Facilitate new hire documentation and onboarding in coordination with the corporate office.
Enter and maintain employee records, salary information, access badge information, personnel photos, and related data in the project database.
Collect, review, and enter employee timesheets from multiple project locations and subcontractors.
Verify timesheets against supervisor reports and resolve payroll discrepancies.
Maintain labor charge codes within the corporate payroll system.
Assist employees with benefits-related questions and personnel documentation.
Maintain personnel, client, and subcontractor contact lists.
Assemble labor, subcontractor, equipment, and project cost information for client billing.
Perform detailed cost calculations and maintain accurate financial records within the project database.
Prepare, review, and assist in finalizing monthly client invoices.
Coordinate updates to labor charge codes and direct project expenses with clients, subcontractors, and the corporate office.
Maintain billing, payroll, and holiday calendars.
Submit and reconcile expense reports.
Develop and generate reports using the project database to support contract compliance, project management, and financial reporting.
Compile project safety metrics and assist with compliance reporting.
Assist with compliance with federal, state, and local regulations.
File required reports and recommend corrective actions when necessary.
Prepare regularly scheduled management reports and supporting documentation.
Answer and direct incoming phone calls.
Organize meetings, appointments, and project schedules.
Produce and distribute correspondence, reports, forms, letters, and project documentation.
Develop and maintain organized filing systems.
Order office supplies, equipment, and services as authorized.
Provide general administrative support to project staff, clients, subcontractors, and the public.
Respond to inquiries and provide requested information professionally.
Manage multiple projects and deadlines simultaneously.
Perform additional duties as assigned by supervisors or the USF Senior Project Manager.
Requirements
Required Qualifications:
Minimum of two (2) years of administrative support experience in a professional office environment.
Previous bookkeeping experience with working knowledge of payroll, budgeting, accounting principles, and financial reporting.
Familiarity with financial and project databases such as Claris FileMaker, Microsoft Access, or similar systems.
Advanced proficiency in Microsoft Office applications, particularly Microsoft Excel, including complex formulas and functions.
Strong ten-key data entry and keyboarding skills.
Knowledge of Virginia employee benefits programs and state personnel policies preferred.
Strong written and verbal communication skills.
Excellent organizational, analytical, and time management skills.
Ability to manage multiple priorities while maintaining a high level of accuracy.
Strong customer service skills and ability to work effectively with employees, subcontractors, clients, and management.
Required Education & Credentials:
High School Diploma or GED required.
Bachelor's degree in Business, Accounting, Finance, Data Science, or a related field preferred.
Required Work Authorization:
Must be a U.S. Citizen.
Required Licenses, Certifications & Screening:
Valid Virginia Driver's License in good standing required.
Must be at least 18 years of age.
Fingerprint-based Criminal History Records Check (CHRC) required.
Pre-employment drug screening required.
Numbers & Facts
Location
Hampton, Virginia
Website
https://www.govfirst.net
Skills
Accountingunmatched
Administrative Skillsunmatched
Analysis Skillsunmatched
Billingunmatched
Bookkeepingunmatched
Budgetingunmatched
Communication Skillsunmatched
Compensation and Benefitsunmatched
Corrective Actionunmatched
Customer Support/Serviceunmatched
Data Scienceunmatched
Detail Orientedunmatched
Develop and Maintain Customersunmatched
Documentationunmatched
Driver's Licenseunmatched
Employee Benefitsunmatched
Employee Orientationunmatched
Equipment Maintenance/Repairunmatched
Federal Laws and Regulationsunmatched
Filemaker Databaseunmatched
Financeunmatched
Financial Reportingunmatched
Mail Processingunmatched
Metricsunmatched
Microsoft Access Databaseunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Office Equipmentunmatched
Onboardingunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Payroll Administrationunmatched
Payroll Software/Servicesunmatched
Performance Reviewsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Project Scheduleunmatched
Project/Program Managementunmatched
Record Keepingunmatched
Reporting Skillsunmatched
Schedule Developmentunmatched
Staff Policiesunmatched
State Laws and Regulationsunmatched
Systems Maintenanceunmatched
Telephone Skillsunmatched
Time Managementunmatched
United States Citizenunmatched
Writing Skillsunmatched
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