Bookkeeping, Balance Sheet, Journal Entries, General Ledger Accounting, Billing Records, Accounts Payable, Reconciliation, Accounting Software, Accounting, Detail Oriented, Financial Control, Financial Management, Financial Operations, Financial Transactions, High Net Worth, Intuit Quickbooks, Legal, Operations Management, Organizational Skills, Real Estate, Record Keeping, Tax Accounting,
Required
- Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience).
- 5+ years of bookkeeping or accounting experience.
- Experience with multi-entity accounting.
- Advanced proficiency in QuickBooks (Desktop).
- Strong Microsoft Excel skills.
- Excellent organizational and analytical abilities.
- Exceptional integrity and ability to maintain strict confidentiality.
Preferred
- Experience working in a family office, private investment office, private equity firm, or wealth management environment.
- Familiarity with trust accounting and partnership accounting.
- Experience accounting for investment portfolios and alternative assets.
- Experience with bill payment platforms and expense management systems.
- Experience with charitable foundations is a plus.
- CPA, Certified Bookkeeper, or similar professional certification is a plus.
Key Competencies
- Absolute discretion and confidentiality
- Strong attention to detail
- High ethical standards
- Excellent organizational skills
- Ability to prioritize multiple entities and deadlines
- Strong written and verbal communication
- Self-motivated with minimal supervision
- Professional judgment and problem-solving ability
Technology Skills
- QuickBooks (desktop)
- Microsoft Excel (advanced)
- Microsoft Office Suite
- Adobe Acrobat
- Experience with portfolio accounting software is a plus
Accounting & Bookkeeping
- Maintain the general ledger for multiple entities, including LLCs, corporations, trusts, partnerships, and personal accounts.
- Record and reconcile all bank, brokerage, credit card, contribution, and distribution, and loan transactions.
- Process accounts payable, including invoice review, coding, payment processing, and vendor management.
- Prepare monthly financial statements, balance sheets, income statements, and cash flow reports.
- Perform monthly, quarterly, and annual account reconciliations.
Cash Management
- Monitor daily cash balances across multiple accounts.
- Schedule wire transfers, ACH payments, and check disbursements.
- Coordinate cash transfers between accounts as directed.
- Maintain accurate records of capital contributions, distributions, and intercompany transactions.
Investment & Asset Tracking
- Record investment purchases, income distributions, and capital calls.
- Track alternative investments, private equity, venture capital, real estate, and hedge funds, as applicable.
- Maintain cost basis and investment accounting records.
- Coordinate with investment advisors and custodians regarding transaction reporting.
Financial Administration
- Maintain accounting records for personal expenses, residences, vehicles, and other family assets, as applicable.
- Track insurance premiums, property taxes, and recurring obligations.
- Organize financial documents for audits and tax preparation.
- Assist with annual budgets and cash flow forecasting.
Tax & Compliance Support
- Prepare schedules and documentation for outside CPAs.
- Maintain organized records supporting federal, state, and local tax filings.
- Assist with property tax and state information reporting requirements.
- Ensure proper documentation and retention of financial records.
Reporting
- Prepare monthly financial reporting packages for the office leadership.
- Produce ad hoc financial analyses and reports as requested.
- Identify discrepancies and recommend corrective actions.
Paid Time-Off, Performance Bonus, Paid Sick Days, Parking
The Bookkeeper / Controller is responsible for the day-to-day financial recordkeeping and accounting operations of a Houston-based single-family office. This role requires exceptional attention to detail, discretion, and professionalism while managing the confidential financial affairs of the affiliated members and corporate entities. The ideal candidate is highly organized, experienced with complex financial transactions, very comfortable with QuickBooks, and comfortable working in a confidential environment with multiple legal entities and asset classes. The role is not remote, but will likely require 4 days a week in-office.
The ideal candidate is an accounting professional who thrives in a highly confidential environment and enjoys managing the financial operations of a sophisticated family office. They are comfortable handling multiple entities, coordinating with advisors and tax professionals, and maintaining accurate records across traditional investments, private investments, and real estate holdings. They possess the maturity, discretion, and professionalism expected when working closely with high-net-worth families and their trusted advisors.
Competitive salary commensurate with experience
R
RBDB
We are a well-etablished Houston-based single family office in operation for more than 25 years. You would be an integral part of a small (but growing), tight-knit, family-focused office team.