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Bookkeeper/Office Administrator

Epic Distribution

Anaheim, CA

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JOB DETAILS
SKILLS
Accounting, Accounting Policies, Administrative Skills, Billing, Bookkeeping, Business Solutions, Calendar Management, Credit Cards, Credit and Collections, Cross-Functional, Customer Relations, Customer Support/Service, Detail Oriented, Establish Priorities, Financial Management, Follow Through, Health Insurance, Insurance, Intuit Quickbooks, Journal Entries, Maintain Compliance, Market Segmentation, Microsoft Office, Onboarding, Organizational Skills, Past Due Accounts, Project/Program Coordination, Reconciliation, Record Keeping, Revenue/Sales Reporting, Sales Tax, Small Company, Tax Reporting, Telephone Skills, Time Management
LOCATION
Anaheim, CA
POSTED
5 days ago
Benefits:
  • 401(k) matching
  • Competitive salary
  • Health insurance
  • Paid time off

Part-Time | 24–32 Hours Per Week
Schedule Options: Monday–Thursday or Tuesday–Friday


About Epic Distribution


Epic Distribution is a small but growing company with a team of 5–7 employees serving dynamic and expanding market segments. We pride ourselves on being adaptable, customer-focused, and committed to operational excellence. As we continue to grow, we are looking for team members who thrive in a fast-paced environment, enjoy wearing multiple hats, and want to contribute to a company where their work truly makes an impact.


At Epic Distribution, every employee plays an important role in supporting our continued growth and success.


Position Summary


Epic Distribution is seeking a dependable and detail-oriented Bookkeeper / Office Administrator to support daily accounting functions and office operations. This role integrates financial management and administrative coordination to ensure accuracy in accounting processes, efficiency in day-to-day operations, and alignment across business systems.


The ideal candidate is organized, proactive, professional, and capable of managing multiple responsibilities in a fast-paced environment.


Essential Duties & Responsibilities


Accounting Responsibilities


  • Prepare and issue customer invoices.
  • Manage customer collection cycles and follow up on past due accounts.
  • Process and record customer payments and credit card payments in QuickBooks.
  • Manage customer payment terms, credit memos, and credit references.
  • Process vendor invoices and maintain vendor payment terms.
  • Handle collections and manage customer credit holds.
  • Perform expense posting and sales tax reporting.
  • Complete monthly reporting and account reconciliations.
  • Ensure timely payment of company bills and maintain accurate financial records.
  • Pay designated vendors on a weekly basis.
  • Process monthly bill payments.
  • Prepare bi-weekly payroll reports and payroll journal entries.
  • Assist with audits and reporting requirements.
Office Administration Responsibilities


  • Update and maintain company forms, including Terms & Conditions and Credit Applications.
  • Maintain company calendars, including paid holidays and employee birthdays.
  • Coordinate project-based administrative tasks and communicate with external vendors and service providers.
  • Oversee deadline compliance duties and administrative follow-through.
  • Answer phones and direct calls/messages appropriately.
  • Order and manage office and supply inventory.
  • Assist with employee onboarding, medical insurance, and 401(k) administration.
  • Attend scheduled meetings and ensure follow-up items are documented and completed.
Qualifications


  • Previous bookkeeping and office administration experience preferred.
  • Proficiency in QuickBooks OnLine and Microsoft Office Suite.
  • Strong organizational skills and attention to detail.
  • Ability to prioritize tasks and meet deadlines.
  • Professional communication and customer service skills.
  • Ability to work independently and maintain confidentiality.
Compensation


Compensation will be based on experience.


To Apply


Please submit your resume and a brief introduction outlining your experience and availability.

About the Company

E

Epic Distribution

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