Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Bookkeeping, Construction, Construction Administration, Credit Cards, Data Quality, Detail Oriented, Documentation, Follow Through, Insurance Documentation, Intuit Quickbooks, Liens, Microsoft Excel, Multitasking, Office Management, Operational Support, Organizational Skills, Payroll Management, Project Schedule, Project/Program Management, Purchase Orders, Reconciliation, Residential Construction, Small Business
We are hiring an experienced Bookkeeper / Office Manager to manage day-to-day accounting support and office operations for a growing residential construction company.
We are specifically looking for someone who can independently handle accounts payable, accounts receivable, reconciliations, vendor documentation, job-cost records, and general office administration. Construction experience is strongly preferred because this role supports active projects, subcontractors, purchase orders, compliance records, and project-related expenses.
The right candidate will be organized, dependable, and comfortable working directly with ownership and Project Managers in a fast-paced small-business environment.
Requirements
- Manage daily bookkeeping and general office administration
- Process accounts payable, accounts receivable, invoices, bills, and vendor payments
- Reconcile bank accounts, credit cards, and project-related transactions
- Track job costs, project expenses, purchase orders, and financial records
- Maintain accurate accounting information in QuickBooks or similar software
- Organize subcontractor and vendor documents, including W-9s, insurance certificates, contracts, and lien waivers
- Assist with payroll coordination, time records, employee documentation, and basic HR administration
- Support ownership and Project Managers with scheduling, reporting, project files, and administrative coordination
- Follow up on collections, missing documents, payment questions, and expired compliance records
- Maintain organized digital and physical files for active and completed projects
Required Qualifications
- 3+ years of bookkeeping, office management, accounting support, or similar administrative experience
- Hands-on experience with accounts payable, accounts receivable, invoicing, reconciliations, and vendor payments
- Strong working knowledge of QuickBooks and Microsoft Excel
- Ability to maintain accurate financial, vendor, employee, and project records
- Strong organization, attention to detail, communication, and follow-through
- Ability to manage multiple priorities without constant supervision
- Comfortable working directly with company ownership, Project Managers, subcontractors, vendors, and clients
- Ability to handle confidential financial and employee information professionally
Benefits
- Competitive base salary based on experience
- Health insurance and benefits package
- Paid time off
- Additional company-sponsored benefits
- Long-term growth opportunity within an expanding residential construction company
This position is ideal for an experienced bookkeeping and office management professional who can bring accuracy, structure, and reliable follow-through to a busy construction operation.