Bookkeeper / Office Operations Manager

Ledgent Finance & Accounting's client is currently seeking a Bookkeeper / Operations Office Assistant to join their team in Florida. This role is essential in ensuring the smooth and efficient running of financial and office operations. The ideal candidate will possess a keen eye for detail, exceptional organizational skills, and a proactive approach to managing both bookkeeping and office management tasks.

• Must have QuickBooks experience and excel spreadsheets

Responsibilities:

Accounts Payable & Receivable

• Manage day-to-day accounts payable and receivable
• Process wires and ACH payments
• Invoice short- and long-term building tenants
• Oversee banking and credit card accounts
• Track mortgage payments and transfer funds as needed
• Assist external bookkeeper with tracking, documenting, coding, and reconciling expenses
• File monthly sales tax reports for multiple states
• Manage daily office operations and administrative procedures
• Monitor and maintain office resources, updating supplies and equipment as needed
• Order and maintain office and kitchen supplies
• Manage the internal office calendar
• Assist in organizing events, including permitting, catering, staffing, and hiring off-duty officers

Design Client Responsibilities

• Manage client invoicing, payments, and account reconciliations
• Oversee project budgets
• Manage procurement and tracking of all client purchases
• Process and record purchase orders for client purchases and sync with QuickBooks
• Maintain organization of all design client files

Experience & Qualifications:

• 2+ years of bookkeeping experience
• Must have QuickBooks experienceand excel spreadsheets

Additional Info:

• Salary: $27 - $36 per hour
• Schedule: Monday - Friday