Bookkeeper/Principal Secretary

Bookkeeper/Principal Secretary JobID: 1605 Position Type: Clerical/Bookkeeper/Principal SecretaryDate Posted: 9/3/2026Location: North Joshua Elementary School Additional Information: Show/HideJob Title: Bookkeeper/Principal SecretaryReports to: PrincipalDept./School: Elementary CampusExemption Status/Test: Nonexempt Pay Grade: CP PG 5 / 187 DaysMinimum Salary: $30,294 Primary Purpose:Perform general bookkeeping and maintain campus financial records, including campus activity funds. Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Qualifications:Education/Certification:High school diploma or GEDSpecial Knowledge/Skills:Knowledge of bookkeeping principles and practicesKnowledge of basic accounting principlesProficient in keyboarding, 10-key numerical data entry, and file maintenanceAbility to use software to develop or maintain spreadsheets and do word processingAbility to maintain accurate and auditable recordsAbility to work with numbers in an accurate and rapid manner to meet established deadlinesAbility to follow verbal and written instructionsAbility to perform a variety of tasks often changing assignment on short noticeEffective organizational, communication, and interpersonal skills Experience:Two years bookkeeping experience Major Responsibilities and Duties:Accounting and InventoryMaintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles.Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash and preparing and making cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).Prepare gate boxes for all athletic events and process direct pay requests for officials.Maintain inventory of campus fixed assets, equipment, and supplies.Prepare and process purchase orders and receive, store, and issue supplies and equipment.Records, Reports, and CorrespondencePrepare monthly and other periodic campus financial reports.Assist with campus budget preparation and maintain accurate records of expenditures. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requestedMaintain daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.Maintain school calendar of events.Compile, maintain, and file all reports, records, and other documents as required.Reception and PhonesReceive incoming calls, take reliable messages, and route to appropriate staff.Assist students, teachers, and parents as needed.Schedule meetings and appointments and maintain calendar for principal.OtherAssist with planning, preparation, and setup of faculty meetings and campus activities.Maintain confidentiality. Supervisory Responsibilities:None. Mental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions; maintain emotional control under stress THE JOSHUA INDEPENDENT SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER.