Bookkeeper (QuickBooks)

Position Summary

We are seeking a detail-oriented and organized QuickBooks Bookkeeper to manage day-to-day accounting and financial recordkeeping activities. The ideal candidate will be responsible for maintaining accurate financial records, processing transactions, reconciling accounts, and supporting month-end reporting. This role requires strong QuickBooks experience, excellent attention to detail, and the ability to work independently.

Key Responsibilities

• Maintain accurate financial records using QuickBooks Online and/or QuickBooks Desktop.
• Process and record accounts payable and accounts receivable transactions.
• Prepare and process invoices, customer payments, and vendor payments.
• Reconcile bank accounts, credit card accounts, and other balance sheet accounts.
• Perform monthly account reconciliations and assist with month-end close activities.
• Enter and categorize financial transactions accurately and timely.
• Maintain general ledger and ensure accounting records are up to date.
• Assist with payroll processing and payroll-related reporting.
• Prepare financial reports, including Profit & Loss statements, Balance Sheets, and Cash Flow reports.
• Monitor outstanding receivables and follow up on collections as needed.
• Maintain vendor files, customer records, and supporting documentation.
• Support tax preparation by organizing financial records and working with external CPAs or tax advisors.
• Identify discrepancies and resolve accounting issues promptly.
• Assist with budgeting, forecasting, and special projects as assigned.

Qualifications

Required

• High school diploma or equivalent; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of bookkeeping experience.
• Strong proficiency with QuickBooks Online and/or QuickBooks Desktop.
• Experience with accounts payable, accounts receivable, bank reconciliations, and general ledger maintenance.
• Proficient in Microsoft Excel and Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive financial information.