Bookkeeper / Staff Accountant
Location: Salem, NH
Schedule: Full-Time, On-Site
Salary: $65,000–$70,000 per year, depending on experience
About the Role:
We are seeking an experienced, hands-on Bookkeeper to support the day-to-day accounting and financial operations of a growing transportation and logistics group based in Salem, New Hampshire.
This is not simply a data-entry bookkeeping position. We are looking for someone who is comfortable managing the daily transactional accounting function while also maintaining accurate reconciliations and supporting the month-end close process.
The ideal candidate will have strong experience with accounts payable, accounts receivable, reconciliations, payroll, general ledger activity and month-end procedures. Experience within trucking, transportation, logistics or another transaction-heavy business would be highly valuable.
This position will work closely with company ownership, finance leadership, operations and our external/fractional financial resources.
Key Responsibilities:
Accounts Payable:
- Enter and process vendor bills and expenses.
- Review vendor statements and resolve discrepancies.
- Maintain accurate vendor records.
- Prepare payments for review and approval.
- Ensure expenses are coded correctly to the appropriate accounts and business entities.
- Reconcile vendor accounts as necessary.
Accounts Receivable & Collections:
- Monitor outstanding customer balances.
- Follow up on overdue invoices and assist with collections.
- Apply customer payments accurately.
- Reconcile customer accounts and resolve payment discrepancies.
- Produce regular accounts receivable aging reports for management.
Invoicing
- Support the preparation and processing of customer invoices.
- Verify supporting documentation and billing information.
- Work with operations to resolve billing discrepancies.
- Ensure completed work is invoiced accurately and promptly.
Fuel, Driver & Credit Card Reconciliation:
- Collect, organize, and reconcile fuel receipts and driver expenses.
- Reconcile fuel-card transactions against receipts and company records.
- Reconcile company credit cards and employee purchasing cards.
- Identify missing documentation or unusual transactions and follow up with employees and drivers.
- Maintain organized electronic supporting documentation.
Payroll:
- Prepare and process payroll information.
- Review employee hours, deductions, and payroll-related records.
- Coordinate payroll changes with management.
- Reconcile payroll reports to the general ledger.
- Maintain accurate payroll documentation.
Trucking Taxes & Compliance Accounting:
Insurance & Administrative Support
- Assist with routine insurance-related accounting and administrative matters.
- Maintain insurance invoices, certificates and supporting documentation.
- Help research billing discrepancies and insurance-related charges.
- Assist management with documentation relating to claims, renewals and audits when required.
Bank & Balance Sheet Reconciliations:
- Perform monthly bank reconciliations.
- Reconcile credit cards, fuel cards and other balance-sheet accounts.
- Investigate and correct discrepancies.
- Maintain supporting reconciliation schedules.
Month-End Close:
- Assist with and ultimately take ownership of assigned portions of the monthly close process.
- Prepare recurring and adjusting journal entries.
- Reconcile general ledger accounts.
- Assist with accruals and prepaid expenses.
- Maintain fixed-asset and equipment schedules where appropriate.
- Review accounts for unusual or incorrectly classified transactions.
- Ensure accounting records are complete and properly supported before month-end reporting.
- Work with finance leadership and the fractional CFO to continually improve closing procedures and financial controls.
General Accounting & Administration:
- Maintain accurate and organized accounting records.
- Assist with equipment loans, leases, and financing records.
- Support intercompany transactions and reconciliations where required.
- Assist with financial documentation requested by lenders, insurance providers, auditors, and other third parties.
- Help improve accounting procedures and internal controls as the organization grows.
- Perform other bookkeeping and accounting-related responsibilities as required.
Qualifications:
- Minimum 3–5 years of hands-on bookkeeping or accounting experience.
- Strong experience with accounts payable and accounts receivable.
- Experience performing bank and credit card reconciliations.
- Experience with payroll processing and reconciliation.
- Working knowledge of the general ledger and month-end close process.
- Comfortable preparing basic journal entries.
- Strong understanding of debits, credits and account classifications.
- Experience working with QuickBooks or comparable accounting software.
- Strong Excel skills.
- Excellent organizational skills and attention to detail.
- Ability to manage a high volume of transactions and supporting documentation.
- Comfortable following up with employees, vendors and customers to obtain missing information.
- Able to work independently while communicating clearly with management.
Preferred Experience
- Trucking, transportation, freight brokerage or logistics accounting experience.
- Experience with IFTA, HUT or other transportation-related tax reporting.
- Experience reconciling fuel cards or fleet expenses.
- Experience working with multiple related business entities.
- Experience assisting with a formal monthly financial close.
- Familiarity with equipment loans, leases and fixed assets.
What We're Looking For:
We are looking for someone who is hands-on, organized and accountable.
This position requires someone who is equally comfortable reconciling a bank account, processing a vendor invoice, tracking down a missing fuel receipt, following up on a customer balance and preparing a journal entry for month-end.
The right person will take ownership of the accounting details and ensure that transactions are entered, supported and reconciled correctly rather than allowing issues to accumulate until month-end.
Our goal is to maintain accurate, current books throughout the month so management has reliable financial information available when making business decisions.
Compensation:
$65,000–$70,000 annually, depending on experience and qualifications.
This is a full-time, on-site position based in Salem, New Hampshire.