Branch Administrator

Duties and Responsibilities

• Coordinate, process and reconcile center's daily cash reports.
• Record and verify customer payments by reconciling cash, check and credit card payments as indicated by Counter Sales Associates.
• Balance cash postings to cash receipts.
• Prepare bank reconciliations and deposits daily.
• Reconcile cash sales in the general ledger to bank deposits.
• Log and retrieve cash reconciliation reports.
• Maintain office filing and storage systems.
• Monitor and order Sales Center supplies.
• Distribute/file all incoming mail.
• Process eCommerce sales orders
• Schedule LTL/TL Inbound Deliveries
• Process Vendor Advance Shipping Notices
• Schedule 3PL Outbound Deliveries
• Research Vendor PO Claims to reconcile with Accounts Payable
• Research and Process Inbound and Outbound Freight Discrepancies
• Research and Maintain Open and Aging Vendor Warranty Claims and Returns
• Maintain Aging Sales Orders and Serial Number Discrepancies
• Perform other duties as assigned.

In addition to the above responsibilities, this individual is held accountable for all other duties as assigned.

Required Qualifications

• Minimum 1+ year experience in an Office Administrator role, preferably in the HVAC industry.
• Knowledge of accounting practices and procedures a plus.
• Outstanding communication and organizational skills; must be very detail oriented.
• Proven success in providing excellent customer service.
• Ability to work independently but meet assigned goals and objectives in designated time frames.
• Capable of working in a fast-paced environment with skills to multi-task at different levels.
• Must possess the attitude of wanting to learn and grow with our Company.
• Knowledge of Microsoft Office products.

Preferred Qualifications

• College/university degree preferred.
• Bilingual (Spanish) preferred.

Years of Experience

1 Years Minimum 1+ year experience in an Office Administrator role, preferably

in the HVAC industry.

Work Environment Details: Office Setting, Sales Center Office

Work Schedule: Monday-Friday 7:30 am-4:30 pm

Physical Demands Demand Frequency

Sedentary - Lifting 0-10 pounds Occasional

Light Lifting - 10-20 pounds Occasional

Moderate Lifting - 20 to 50 pounds Never

Heavy Lifting - 50 to 100 pounds Never

Pulling/Pushing, Carrying Occasional

Reaching or working above shoulder Occasional

Walking Frequent

Standing Frequent

Sitting Constant

Stooping Never

Kneeling Never

Repeated Bending Never

Climbing Never

Desk Work/Computer use/Telephone use Constant

Operating a motor vehicle Never

Operating a commercial vehicle Never

Operating warehouse equipment, forklift, baseloid lift etc Never

Other - Talk, Drive, visit customers etc. Frequent

EEO Statement:

Watsco and its subsidiaries are an Equal Opportunity Employer and do not discriminate on the basis of age, color , race, religion, disability, sex, or national origin. We support a diverse and inclusive workplacewhere we employ, retain, terminate, and otherwise treat all employees and job applicants on the basis of merit, qualifications and competence.