Branch Administrator in San Diego California United States
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Branch Administrator
Location San Diego CA United States
Date Posted Mar 9 2026
Req number JR12548
Job Type Regular Full Time
Pay Range 24hr - 29hr
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Description The Best Teams are Created and Maintained Here.
Job Summary The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch.
The Branch Administrator serves as the key contact point for employees clients region and corporate.
Duties and Responsibilities
Payroll Administration Enter all new hires rehires and employee changes into the payroll system based on approved personnel action forms. Process and enter weekly timesheets accurately and in a timely manner. Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers. Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting. Run payroll edit reports verify employee entries and make corrections as needed. Communicate verification and any required updates to Corporate Payroll.
Billing and Invoicing Prepare and process contract and work order billings including snow irrigation and enhancement services. Obtain necessary billing approvals from Account Managers Branch Managers and Operations Managers. Enter billings into the billing system print and mail invoices and maintain organized client billing files. Record all billings in the work order log and ensure timely submission to clients.
Accounts Receivable Generate and review aged receivables reports weekly identifying accounts over 30-45 days past due. Collaborate with Branch and Account Managers to determine appropriate collection strategies. Contact customers to confirm payment status update notes in the AR system and follow up as needed. Send invoices collection letters or legal documentation as required to resolve outstanding balances.
Accounts Payable Issue and manage Purchase Orders POs ensuring proper documentation authorization and recordkeeping. Match invoices to POs follow up on purchases without POs and maintain the PO binder and log. Enter invoices into the AP system submit vendor changes and obtain management approvals as required. Run weekly AP edit reports reconcile balances and submit documentation to Corporate Accounts Payable.
General Office Administration Provide administrative support to Branch leaders and staff by managing phones correspondence and filing systems. Order and manage office supplies in alignment with budget guidelines. Prepare client proposals contracts and professional correspondence as needed. Process incoming and outgoing mail and run reports as directed by branch leadership. Maintain organized job and client files to support operational efficiency.
Human Resources Support Prepare and manage new hire packets employee personnel files and I-9 documentation. Coordinate employee uniform ordering distribution and returns. Assist with workers compensation reporting and monitor claim status. Track and report OSHA-recordable and reportable incidents ensuring compliance with OSHA procedures.
Accounting Administration Assist with month-end close and reporting as directed by the Branch Manager and Controller. Compile and submit required accounting and administrative materials for review and audit purposes.
Education and Experience Bachelors or Associate degree in Business or a related field andor 3 - 5 years experience in an office environment with accounting related responsibilities. Communicate clearly orally and in writing to a variety of audiences. Identify and solve problems. Proficient in Excel Word and Outlook Ability to learn BrightViews internal software systems. Good data entry and typing skills. Ability to operate fax copier and multi-line phone. Good working knowledge of basic accounting human resources general business grammar and spelling.
Physical Demands Requirements Constant operation of a computer and other office equipment such as alaptop acell phone and printerscopiers Position is sedentary must be able to remain in a stationary position for the majority of time.
Work Environment This role works in an indoor office work environment.
BrightView Landscapes LLC is an Equal Opportunity and E-Verify Employer.
This job description is subject to change at any time.
Compensation Pay Range 24hr - 29hr
BrightView offers a suite or health wellness and financial benefits to full-time team members. Benefits offerings for full-time team members include medical dental and vision insurance ancillary and voluntary products a 401k savings plan with employer contributions and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation andor sick leave tuition reimbursement andor potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process.
Its Not Just a Team. Its One BrightView.
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