Spotsylvania County Public Schools is seeking an office secretary to support to administratorsatBrock RoadElementary School. As a member of the schools administrative support team this role may also assist with any projects or tasks related to the goals objectives and programs of the building or department assigned.Essential Job FunctionsReceives and screens visitors staff members telephone calls and incoming mail personallyresponds to inquiries by making decisions which in the employees judgment do not require the supervisors attentionEnsures that daily attendance is recorded in Synergy in an accurate and timely mannerShares daily attendance reports with administration and school nursePrepares and sends letters on a semi-monthly basis to alert parents to students absencesMaintains accurate sign-in books for SCPS visitors as well as managing volunteers visitorsand contractors on the Raptor systemMaintains student record management systemto include a sign-outin log for staff removingfiles from the records roomOrganizes the flow of correspondence and other pertinent data establishes and maintains afiling system that provides for the efficient operation of the department while maintaining confidentialityPrepares produces and makes appropriate distribution of all correspondence includingletters handbooks memoranda reports recommendations notices orders requests schedules etc and any other necessary informational itemsProcesses registration for new students to includeExplains process to prospective new students parentsCollects required documents to confirm eligibility for enrollmentInteracts with school administration and other staff to make them aware of incoming students eligibility for special servicesInteracts with school nurse to ensure school entrance requirements are metInteracts with school social worker to assist families with unstable housing or other personal situationsTracks students who have left the school coordinating with parents to make sure that school materials are returned and with the new school to send appropriate recordsClickhereto read the full Job Description for this role.Education and ExperienceRequiredHigh School Diploma or GEDTwo 2 years of experience in an administrative role ideally within the Education industryPreferredAssociates Degree in Business Administration or related fieldAbout Spotsylvania County Public SchoolsComprised of 31 schools and home to a diverse student population of over 24000 Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.So what sets us apart Choosing SCPS means joining a highly collaborative team of professionals who inspire challenge and support one another to be their very best everyday. As a team member you become part of something much bigger - Your success directly influences our students success. Here YOU make a difference.The financial benefits of working for Spotsylvania County Public Schools include a competitive salary monthly PTO accrual robust healthcare benefit plans enrollment or transition into the Virginia Retirement System VRS with defined contributions and potential employer match FMLA and Short-Term Disability leave Tuition Reimbursement Employee Assistance Programs EAPs and employer paid Life Insurance.To learn more about Spotsylvania County Public Schools and our teams please visit our website athttpswww.spotsylvania.k12.va.us.Employment TermsEmployment may be offered as a 12-Month 243 Day contract at a minimum of 7.5 hours worked per day. This position is evaluated annually.Benefits EligibilityEligibleTogether we prepare our students for their future. We look forward to welcoming you to theWeAreSpotsyteam._____Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.A workplace that values unique perspectives fosters belonging and ensures opportunities for all to thrive.