Brokerage Administrator (Administrative Assistant)

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a premier commercial real estate brokerage firm specializing in investment sales, financing, research, and advisory services. With a national platform spanning 80+ offices across the U.S. and Canada, the firm completed over 8,800 transactions in 2025, with $50.8 billion in sales volume. Our mission is to help our clients create and preserve wealth through exceptional real estate investment expertise and service.

The Brokerage Administrator provides a broad range of administrative assistance to Sales Agents and the Operations Manager. This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage.

The base hourly range for this role is $25.50 - $27.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.
Responsibilities:

• Process new listings, including proofing and editing marketing packages for superior quality and use of grammar.
• Process new listings, including proofreading and editing marketing packages to ensure high quality and proper grammar.
• Assist with the processing of sold and closed transactions as needed.
• Stay current with company applications, software tools, and policies relevant to Agents and Assistants; identify and coordinate training opportunities when appropriate.
• Create professional marketing materials for agents, including postcards and flyers.
• Perform administrative tasks such as copying, scanning, proposal binding, and print production.
• Share front desk and telephone responsibilities with other support staff.
• Assist with inventory management, maintaining office equipment, and general troubleshooting.

• Two (2) years of administrative experience.
• High School diploma required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong editing and proofreading skills.
• Typing speed of at least forty-five (45) words per minute (WPM).
• Professional appearance and demeanor.
• Excellent phone etiquette.
• Dependable, punctual, and professional.
• Friendly and proactive attitude with a willingness to learn.
• Demonstrated interest in adopting new software tools and exploring technical solutions to enhance office efficiency and workflows.
• Prior experience in real estate is helpful.
• Background in banking, finance, or legal office environments preferred.
• Knowledge of Adobe InDesign is a strong plus.