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Brokerage Marketing Coordinator

Burnett Specialists

Houston, TX

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JOB DETAILS
SKILLS
Administrative Skills, Adobe Creative Suite, Adobe Illustrator, Adobe InDesign, Adobe Photoshop, Adobe Product Family, Best Practices, Brochures, Brokerage, Calendar Management, Commercial Real Estate, Conference Management, Contact Management, Creative Brief, Cross-Functional, Customer Relationship Management (CRM) Systems, Detail Oriented, Direct Mail, Email Marketing, Finance, Flyers, Market Research, Market Surveys, Marketing, Marketing Campaign, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Multitasking, Operations Research, Organizational Skills, Photography, Presentation/Verbal Skills, Printing, Professional Services, Project/Program Management, Property Maintenance, Real Estate, Relationship Management, Retail, Sales Management, Social Media, Team Player, Technical Support, Travel Planning, Video Production, Writing Skills
LOCATION
Houston, TX
POSTED
5 days ago

Position: Brokerage Marketing Coordinator 
Role Type: Indefinite Contract (Potential for Future Hire—no timeline for this)
Location: Houston, Texas (Galleria area)
Parking:Free
Work Arrangement: 100% in-office 
Schedule: Monday–Friday, 8:00 AM–5:00 PM


    Culture Snapshot
    • Friendly, collaborative, team-first environment
    • Strong sense of support — you’ll always have access to answers and guidance if needed
    • Non-micromanaged and autonomous work expectations
    • New hires succeed best when they are proactive, outspoken, and take initiative early

    Role Overview

    This role sits within the Brokerage Operations team and serves as a central point of support for commercial real estate producers, contributing across marketing, operations, administrative, and financial functions.

    The environment is fast-paced, collaborative, friendly, and team-oriented, with exposure to every aspect of the office by partnering with brokers, marketing, finance, research, and operations.

    Breakdown of Role Contributions
    • 60% Marketing
    • 20% Brokerage Operations
    • 20% Administrative + Office Support

     Marketing Execution (Primary Focus - 60%)

    You will produce marketing deliverables using: Adobe InDesign, Adobe Photoshop, and Adobe Illustrator

     Responsibilities include:
    • Creating brochures, flyers, aerial retail maps, email submissions, social media tiles, direct mail assets, and event-related materials
    • Managing and maintaining all property listings on: CoStar, LoopNet, View the Space, and the company website
    • Executing all email marketing campaigns, including creation, scheduling, audience segmentation, and reporting
    • Developing creative briefs and collaborating with internal and external creative partners
    • Coordinating vendors for property photography and videography
    • Ensuring marketing materials reflect real-time availability updates and align with company best-practice standards
    • Supporting special marketing and office projects as time allows

    Brokerage Operations (20%)
    • Manage multiple projects simultaneously with minimal direction to the satisfaction of brokers and their clients
    • Gather market research information to create client deliverables such as, market surveys, tour books, and competitive sets
    • Contribute to standardized client-reporting documents
    • Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
    • Collect broker expense receipts according to the T&E policy

    Administrative and Office Support (20%)
    • General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements
    • Supporting team initiatives with a strong service mindset

    Qualifications
    • 1-3+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
    • Bachelors Degree is highly preferred, but not required.
    • Outstanding organizational and project management skills
    • Comfortable and confident taking charge of a project or situation in order to meet business/client goals
    • Self-starter; able to start and complete projects independently
    • Excellent written and oral communications; conveys ideas clearly and concisely
    • Team-oriented; works well with others in a cross-functional way to get the job done
    • Impeccable attention to detail; completed projects and tasks with thoroughness at each step
    • Advanced Microsoft Office product knowledge – Excel, Word, PowerPoint, Outlook, Teams
    • Canva experience is a plus
    • Experience with Adobe Creative Suite products, including InDesign, Photoshop and Illustrator is required.
    • Ability to learn new software and in-house platforms

    HOUGW34
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    About the Company

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    Burnett Specialists

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