Posting Details
Posting Summary
Logo Posting Number STA00272PO26 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/131920 Job Level P1 - Professional Business Title (Internal Title) Budget Coord and HR Rep Campus Columbia Work County Richland College/Division College of Arts and Sciences Department CAS School of Visual Art and Design State Pay Range G07 USC Market Range MRD - $44,296 $54,263 $64,229 Anticipated Hiring Range $44,296 - $54,263 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule
Basis 12 months Job Search Category Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelors degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
This position serves as the School of Visual Art and Design Budget Coordinator and Department Human Resources Representative. Under general supervision, this employee performs a variety of human resources, financial, and administrative duties. Coordinates, supervises, and directs the complex operation of a large scale academic department. Provides administrative support in the areas of human resources, personnel activities, budgeting, procurement, travel, accounts payable, accounts receivable, and contracts. Ensures proper handling and record keeping of all business, HR and fiscal records activities in the School of Visual Art and Design.
Job Related Minimum Required Education and Experience
Required Certification, Licensure/Other Credentials Preferred Qualifications
Knowledge/Skills/Abilities
Job Duties
Job Duty
Supervises and coordinates all activities related to procurement, travel, accounts payable, and accounts receivable; acts as liaison with those offices, and assures compliance with policy and procedures. Oversees purchasing card usage within the department, international payments, and cash advances. Oversees internal billing and reviews all procurements.
Essential Function Yes Percentage of Time 15 Job Duty
Coordinates all personnel operations for the school which includes maintaining personnel records, coordinating the submission of all personnel documents, monitoring correct payout, and advising personnel regarding policy and procedures. Supervises compliance with time and effort reporting procedures. Initiates and coordinates personnel journal entry preparation and execution. Records faculty absences in the time card system.
Essential Function Yes Percentage of Time 15 Job Duty
Under minimal supervision, coordinate and supervise all business management and fiscal records activities within the School of Visual Art & Design to include : the schools operating budget funds, special grant accounts, lab fee budget funds, overhead accounts, service accounts, faculty startup, and cost-share accounts. Assures compliance with approved budgets. Develops and provides budget and salary reports and projections, and initiates budget transfers and journal entries. Corrects over expenditures and manages close-outs. Prepares summaries and analyses of grant information, indirect cost recovery information, pending grant information, and award information.
Essential Function Yes Percentage of Time 40 Job Duty
Acts as signatory for all financial documents and assures compliance with policies and procedures on those documents. Provides assistance to the School of Visual Art & Design faculty and staff related to budgets, travel, procurement, and human resources to ensure compliance with federal, state, and University policies and procedures.
Essential Function Yes Percentage of Time 5 Job Duty
Serves as representative at meetings related to business management and personnel operations, including participation in budget development process, new HR policies and processes, and attends training sessions as needed.
Essential Function Yes Percentage of Time 5 Job Duty
Contributes to the overall success of the School of Visual Art & Design and the College of Arts and Sciences by performing all other duties and responsibilities as assigned.
Essential Function Yes Percentage of Time 5 Job Duty
Assists SVADs Assistant to the Director of Graduate Studies to prepare and complete hire documents for graduate student hires. Prepares and completes hire documents for all undergraduate student hires. Reviews and approves undergraduate and graduate student timesheets, if in a supervisory role for that employee. Supervises student employees who assist in the main office. Responsible for working with the Office of International Support to provide documentation for incoming and returning international students, faculty and staff. Communicates University policy and procedure to graduate and undergraduate students.
Essential Function Yes Percentage of Time 10 Job Duty
Maintains files and data related to departmental faculty searches and monitors postings of advertisements for searches. Manages correspondence between the department and applicants, schedules visits and meetings, and communicates with search committees regarding university search requirements and procedures.
Essential Function Yes Percentage of Time 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date 06/16/2026 Job Open Date 04/22/2026 Job Close Date 07/21/2026 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by July 21, 2026.
The University of South Carolina offers a valuable benefits package including but not limited to:
Click here to learn more about why you should work at USC.
Quicklink for Posting https://uscjobs.sc.edu/postings/205167 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
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Applicant Documents
Required Documents
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