Building Information Specialist ~ High School

Building Information Specialist-High School Page 1 of 3

Purpose Statement Job Description Francis Howell School District

Building Information Specialist-High School The job of Building Information Specialist-High School is done for the purpose/s of acting as data processing specialist for assigned work site as a liaison to the District Information Technology Department; registering students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; overseeing all student academic and attendance files; problem solving in all data processing packages in use at the site; and performing registrar duties during summer and as otherwise may be required. This job reports to Building Administrator Essential Functions Assists in developing master class schedule for the purpose of ensuring student course and class size requirements are accurate.

Assists the transportation department with accuracy of student information for the purpose of ensuring student safety and bus route efficiency are maintained.

Attends department, in-service meetings, workshops and/or seminars as assigned for the purpose of conveying and/or gathering information required to perform job functions.

Informs appropriate personnel of possible student course deficiencies at the end of the semester for the purpose of assisting in addressing student course requirements.

Inputs transfer grades for the purpose of ensuring grade data is up to date in the student information system.

Exemplifies necessary profession alism in all interactions (e.g. families, staff, community members, etc.) for the purpose of contributing to a positive school environment.

Maintains a variety of manual and electronic documents, files, and records (e.g. grades, transcripts, NCAA, ACT/SAT, student information, Alternative School grades, etc.) for the purpose of providing up-to- date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

Performs data entry for a variety of student information (e.g. transcript additions, GPA points, program designations, etc.) for the purpose of ensuring accurate recordkeeping and administrators use in communicating to students, parents and stakeholders.

Performs enrollment and withdrawal activities for the purpose of complying with established requirements as needed.

Prepares standardized documents and reports (e.g. transcripts, job verifications, form letters and memos, periodic reports, etc.) for the purpose of communicating information to other parties and/or agencies.

Processes a variety of documents and materials (e.g. transcripts, job certification, etc.) for the purpose of providing required information in response to requests from students, other districts, colleges/universities and/or employment agencies.

Processes pre-registration for spring, scheduling and counselor assignments for the purpose of providing required information in response to enrollment requirements.

Building Information Specialist-High School Page 2 of 3 Processes a variety of written and electronic information (e.g. transcript additions, GPA points, program designations, resident affidavit renewals, student attendance, etc.) for the purpose of ensuring that information is available in an accurate and timely manner.

Provides preliminary secretarial support to District's summer school program (e.g. collects applications, enters student enrollment and schedule in database, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

Responds to questions from a variety of internal and external sources (e.g. staff, other educational institutions, the public, parents and/or students, etc.) for the purpose of providing information and/or direction.

Supports teachers, parents, and students for the purpose of ensuring communication, completion of administrative support functions.

Supports site administrative team (e.g. Notary, operation of office, Open House, teacher end-of-year checkout, electronic timekeeping system manager, building safety, etc.) for the purpose of providing assistance with their functions and responsibilities.

Marginal Functions Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including software; preparing and maintaining accurate records; analyzing data; conducting meetings; planning and managing projects; screening telephone calls.; classifying data and/or information; and customer service. KNOWLEDGE is required to perform basic math, including calculations using fractions, percent's, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: codes, regulations & laws related to student enrollment, graduation and transfer; business telephone etiquette; grammar, spelling and punctuation, keyboarding; office practices; required student enrollment, transfer and withdrawal processes; and required attendance processes. ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with diverse groups of individuals; maintaining confidentiality; working as part of a team; working with detailed information; working with frequent interruptions; setting priorities and working under minimal supervision; working within time constraints; reading, writing and communicating clearly in English; accuracy and attention to detail; adapting to changing work priorities; analyzing issues and determining appropriate course of action; dealing with frequent interruptions; diffusing argumentative behavior; displaying tact and courtesy; meeting deadlines and schedules; multi-tasking; organizing tasks; and working with detailed information/data. Responsibility Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services. Work Environment The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some climbing and balancing, some stooping, kneeling,

Building Information Specialist-High School Page 3 of 3 crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. The job is performed in a generally hazard free environment. Experience: Job related experience is required. Education (Minimum): High school diploma or equivalent.

Required Testing Certificates and Licenses None Specified None Specified Continuing Educ. / Training Clearances None Specified None Specified

FLSA Status Approval Date Salary Grade Non Exempt Revised Date

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