Administrative Skills, Automotive Repair and Maintenance, Billing, Building Renovation, Communication Skills, Compensation and Benefits, Construction, Custodial Services, Data Analysis, Data Collection, Data Processing, Dental Insurance, Documentation, Driver's License, Emergency Response, Establish Priorities, Furniture Construction, Furniture Moving, GPS (Global Positioning System), Government, Healthcare, Hotel Reservation, Information Technology & Information Systems, Information/Data Security (InfoSec), Interpersonal Skills, Intranet, Lift/Move 50 Pounds, Loading Dock, Mail Processing, Maintenance Services, Microsoft Access Database, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Negotiation Skills, Nonprofit, Organizational Skills, Painting (Facilities and Maintenance), Performance Reviews, Prepare Correspondence, Presentation/Verbal Skills, Procedure Implementation, Project Planning, Property Maintenance, Reconciliation, Rentals, Road Tests, Schedule Development, Security Policy, Spreadsheets, Student Loans, Training/Teaching, Vehicle Fleets, Vision Plan, Willing to Travel, Work From Home, Writing Skills
Building Services Assistant II
Position Title: Building Services Assistant II
Location: Albany, NY
Grade/Classification: 2(D1) Para & Entry Level Professional I
Salary: $50,039 - $66,665
Bargaining Unit: CSEA Local 698
FLSA Status: Non-Exempt
Last Revised: May 30, 2023
Primary Purpose
The Building Services Assistant II (Albany) performs a variety of tasks related to DASNY's Albany office building services operations. The Building Services Assistant II position is characterized by increased knowledge and independent initiative,including the maintenance of DASNY's fleet vehicles.
Essential Functions
- Oversee maintenance of DASNY's fleet vehicles, including the planning, organization and implementation of vehicle usage, inspection of vehicles, road testing and consultation/negotiation with automotive repair service providers.
- Oversee GPS tracking system for DASNY vehicles and assist with reporting.
- Perform and assist with building maintenance, renovations, repairs, painting, and cleaning of office, cubicles, kitchen, restrooms and other interior spaces.
- Perform and assist with travel administration, including the processing of travel requests, and the coordination of hotel reservations.
- Review invoices related to fleet vehicle maintenance, correspondence and other documents for accuracy and completeness.
- Set-up equipment, refreshments, room(s) and clean-up for Board and other DASNY meetings.
- Interact and/or correspond directly with DASNY staff, contractors, and other external entities.
- Assist with moving and assembling furniture, moving equipment, file cabinets, boxes, etc. within the office, from the loading dock, or to and from field sites as necessary.
- Review, verify, record, process and/or reconcile data, prepare analysis as needed.
- Develop, prepare, and maintain reports, spreadsheets, databases, charts, and logs of moderate complexity requiring the use of intermediate and advanced computer application skills.
- Prepare and/or review correspondence, forms letters, forms and other documents as necessary.
- Research information, compile data, prepare recommendations as requested.
- Respond to emergency situations or provide support to other areas such as security.
Other Duties and Responsibilities
- May train and evaluate employees.
- Assist with day-to-day office maintenance activities and provide backup for others as needed.
- Provide administrative support to other staff as needed.
- Assist with the documentation and implementation of procedures.
- Assist with internal controls implementation, review and testing.
- Undertake special assignments as directed.
- Maintain regular, consistent attendance and punctuality in accordance with DASNY policy.
- Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).
Supervision
Supervision of employees is not required.
Physical/Mental/Visual Demands
Travel is required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires exposure to weather and temperature extremes and loud noises and requires physical mobility (movement from place to place), the ability to lift at least 50 pounds, and the ability to see. Must be available to occasionally work a modified work schedule or extended workday hours.
Work Environment
Standard office environment including the use of one or more of the following: PC, telephone, fax machine, printer, copier, scanner, electronic stapler, three-hole punch, date stamp, shredder, mail machine.
Minimum Qualifications
High school diploma or equivalent plus five years' relevant experience. Must possess a valid driver's license.
Preferred Qualifications
Associates degree plus three years of relevant experience. Must possess a valid driver's license.
Essential Skills
- Strong interpersonal skills.
- Excellent oral and written communication skills.
- Demonstrated organizational skills and ability to prioritize.
- Demonstrated ability to work independently.
- Knowledge and application of basic maintenance and painting techniques, practices, materials, and equipment.
- Knowledge of PC applications such as Outlook, Excel, Access, Word and PowerPoint.
Benefits information:
DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good. We offer a comprehensive benefits plan, which includes:
- Choice of several health insurance plans
- Dental & vision insurance
- Membership in the NYS Retirement System
- Deferred Compensation Investment Plan
- 13 vacation days per year
- 13 sick days per year
- 5 days of personal leave per year
- 12 paid holidays per year (plus one float day)
- Tuition reimbursement
- Training & development opportunities
We offer additional benefits, which includes:
- Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY's Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.
- Limited Work from Home (LWFH) – additional telecommute days according to DASNY's Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.
- DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.