Building Services Facilities Coordinator

Posting Details

Posting Details

Posting Number S15449P Working Title Building Services Facilities Coordinator Department FMD-Svcs-Blding Svcs About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The UGA Facilities Management Division is the largest of 7 divisions reporting to the Vice President for Finance and Administration. The exceptional staff of over 800 personnel manage, operate, and maintain campus landscapes, buildings, and infrastructure to promote the long-term sustainability of the University of Georgia.

College/Unit/Department website https://fmd.uga.edu/ Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Monday-Friday, 8:00 a.m.-5:00 p.m.- Hours can vary depending departmental needs.

Advertised Salary $50,000.00-$55,000.00 commensurate with experience Posting Date 07/16/2026 Open until filled Yes Closing Date Proposed Starting Date 08/20/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Facilities Coordinator II FLSA Non-Exempt FTE 1.00 Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications Position Summary

The Building Services Facility Coordinator I will be responsible operational evaluations, performance tracking, process improvement, quality assurance, building coordination and communication and resource management. The position directly supports departmental goals by ensuring that custodial and building maintenance teams deliver services that align with expectations. The position plays a key role in ensuring operational reliability of building systems and equipment and making data informed decision making within building service facilities operations. Serving as a coordinator between Building Services and University of Georgia Office of University Architects project managers for new construction and renovation projects for operational readiness.

Knowledge, Skills, Abilities and/or Competencies

• Strong understanding of custodial operations, cleaning standards, maintenance best practices and coordinating.
• Proficiency in Microsoft Excel, Power BI, or other data analysis and visualization tools.
• Excellent organizational, analytical, and written communication skills.
• Ability to evaluate operational data and develop recommendations based on trends.
• Strong problem-solving skills with attention to detail and accuracy.
• Ability to collaborate effectively with managers, supervisors, support staff and other departments across campus.
• Knowledge of preventive maintenance planning and asset management systems preferred.

Physical Demands

• Work is performed in both office and field settings.
• Walk through multiple buildings and across campus for inspections.
• Occasionally lift up to 25 pounds and operate or assess custodial equipment.
• May require early morning, evening, or weekend work for operational evaluations.

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Facilities Coordination - Equipment and Performance

• Coordinate and maintain an accurate inventory of all facility, custodial, and maintenance equipment.
• Schedule and oversee routine inspections to ensure equipment is safe, functional, and compliant with operational standards.
• Track equipment condition, service history, and lifecycle to support effective planning and budgeting.
• Coordinate preventive maintenance and repairs with internal teams and external vendors to minimize downtime.
• Monitor Building Services submitted O&M maintenance work orders to ensure timely completion and quality outcomes.
• Identify equipment performance issues and recommend corrective actions, upgrades, or replacements as needed.
• Support procurement efforts by providing data‑driven recommendations for equipment purchases and contracts.
• Coordinate with Building Services Training Department to ensure proper storage, usage, and handling of equipment to prolong lifespan and maintain workplace safety.
• Maintain documentation related to equipment maintenance, warranties, and compliance requirements.

Percentage of time 40 Duties/Responsibilities

Facilities Review and Reporting

• Conduct and monitor service level building custodial inspection reviews
• Verify facility inspections to identify maintenance, cleanliness, safety and repair needs.
• Coordinate work orders for corrective and preventive maintenance, ensuring timely completion and follow‑ups
• Track the status of facilities, custodial equipment, and maintenance work orders to ensure operational readiness and minimize downtime.
• Maintain records of inspections, work performed, and service issues.
• Support development and tracking of key performance indicators (KPIs) including equipment uptime, staffing utilization, work order completion rates, and service quality trends.

Percentage of time 35 Duties/Responsibilities

Facilities Operational Improvements

• Collaborate with team leads and managers to improve staff performance through better equipment care and operational best practices.
• Provide data-based recommendations for process and scheduling improvements.

Percentage of time 15 Duties/Responsibilities

Facilities Projects & Strategic Initiatives

• Participate in facilities projects, audits, or initiatives supporting the strategic goals of Building Services and Facilities Management Division.
• Serve as a liaison with University of Georgia Office of University Architects for new construction and renovation projects.
• Coordinate and monitor building service readiness prior to occupancy ensuring required building services supplies and equipment and materials are identified, ordered and secured.
• Other duties as assigned.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Kim Faust Recruitment Contact Email kjfaust@uga.edu Recruitment Contact Phone 706-296-9512

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • This role may involve walking long distances, climbing stairs, and working from ladders. Are you comfortable with these physical demands?

(Open Ended Question)

• • Do you have experience creating training materials (documents, presentations, and/or videos)?

(Open Ended Question)

• • Do you have experience with using tools to compile and analyze data?

(Open Ended Question)

• • Have you ever maintained or managed inventory in a business setting?

(Open Ended Question)

• • Do you have a valid Driver's License?
• yes
• no

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information

Optional Documents