Bureau Program Coordinator (Coordinator III - CPPW)

Bureau Program Coordinator (Coordinator III - CPPW)

Salary

$99,860.80 - $129,729.60 Annually

Location

6844 N. Cutter Circle, Portland, OR 97217, OR

Job Type

Regular

Job Number

2026-00721

Bureau

Bureau of Fleet and Facilities

Opening Date

08/03/2026

Closing Date

8/10/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

The Position

Job Appointment: Full Time, Regular

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM. Alternate schedules may be available.

Work Location: Hybrid. This position reports to 6844 N, Cutter Circle, Portland, OR 97217. Remote work must be performed within Oregon or Washington. For more information, click here.

Union Representation: City of Portland Professional Workers Union (CPPW). To view current labor agreements, click here.

Starting Pay: The City of Portland follows the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.

Position Summary:

The Bureau of Fleet and Facilities (BFF) is seeking a highly organized and collaborative Bureau Program Coordinator to provide critical coordination and operational support for bureau-wide initiatives that improve organizational performance and service delivery.

This position serves as the operational backbone for several high-profile programs, including administration of the Citys Take Home Vehicle Policy, coordination of the citywide telematics program, strategic planning support, performance measurement, and bureau-wide administrative initiatives. The successful candidate will help ensure projects stay on schedule, performance data is accurate and meaningful, documentation is complete, and internal customers receive timely, responsive service.

What You'll Do:

• Coordinate the bureaus annual strategic planning process and monitor organizational goals, objectives, SuccessFactors performance measures, and service level agreement metrics.
• Collect, validate, analyze, and report operational performance data to support leadership decision-making and continuous improvement efforts.
• Administer the Citys expanding telematics program by providing training, preparing reports, facilitating stakeholder collaboration, coordinating development and implementation of processes and standards, and responding to requests from bureaus, 311, and the Auditors Office.
• Manage implementation and ongoing administration of the Citys Take Home Vehicle Policy, including training, vehicle assignments, annual reporting, and payroll reporting support.
• Support the Bureaus Vision Zero initiatives by facilitating stakeholder meetings, developing fleet safety parameters, and assisting with the implementation of telematics safety technologies and user training.
• Develop, edit, route, and maintain policies, procedures, reports, agreements, Standard Operating Procedures (SOPs), and other bureau documentation to ensure accuracy, consistency, and compliance.
• Facilitate meetings by preparing agendas, documenting action items, tracking follow-up tasks, and supporting bureau leadership with administrative and operational initiatives.
• Serve as a trusted resource for internal partners by responding to inquiries, coordinating requests for service, and fostering effective communication across City bureaus.

Ideal Candidate Profile:

• Is highly organized and excels at coordinating multiple priorities, projects, and deadlines.
• Enjoys improving business processes and finding efficient solutions to operational challenges.
• Has experience collecting, analyzing, and presenting data to support organizational decision-making.
• Communicates clearly and professionally with employees, leadership, and diverse internal stakeholders.
• Builds collaborative working relationships across departments and effectively facilitates meetings and projects.
• Pays exceptional attention to detail while preparing reports, policies, procedures, and official documentation.
• Is comfortable learning and supporting technology systems, databases, and software applications.
• Takes initiative, exercises sound judgment, and follows through on commitments with minimal supervision.

Virtual Meet & Greet Opportunity

Meet the hiring manager and the senior recruiter to learn more about this position, how to apply, and what its like to work with the City of Portland.

August 5, 2026

12:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us06web.zoom.us/j/82100992105

(Note: Al Notetaking apps are not permitted. If you need ADA accommodations, please contact the recruiter below.)

To Qualify

Applicants must demonstrate how their education, training, and experience meet each of the minimum qualifications listed below:

• Experience providing administrative, operational, or program coordination support within a complex organization.
• Experience coordinating projects, tracking organizational goals, performance measures, or operational metrics using spreadsheets, databases, or other business systems.
• Experience developing, organizing, editing, or maintaining policies, procedures, reports, contracts, or other business documentation.
• Ability to manage multiple competing priorities, organize complex workloads, and meet established deadlines with a high level of accuracy.
• Ability to communicate effectively, build collaborative relationships, and provide excellent customer service to diverse internal stakeholders.
• Knowledge of standard office software and business systems, including experience using applications such as Microsoft Outlook, Excel, Word, and other electronic documentation or reporting tools.

Applicants must also possess:

• Ability to travel between multiple work sites using city carpool, public transportation, rideshare, or other accessible transportation options

The Recruitment Process

How to Apply:

• Submit your resume and responses to the supplemental questions by the closing date. Note: Do not include your age, date of birth, or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules.
• (Optional) Submit Veterans' Preference documents, if applicable.

If this is your first time applying with the City of Portland, or if you haven't requested veteran preference before (and would like to now), please attach your DD214-Member 4 and/or VA Benefit Letter to your application. Once we verify your eligibility, we'll record your veteran preference in our system, so it automatically applies to your future applications.

• Click here for application tips for resume, supplemental question response and/or cover letter.

What to Expect:

• Application Review - Week of August 10, 2026: Well review your application materials to ensure you meet the minimum qualifications listed above.
• Notice/Feedback - Week of August 17, 2026: You will receive an email when the minimum qualification review is complete. If you disagree with the evaluation results, you may request a review within 14 days of the email notice, per City Administrative Rule 3.01.
• Selection Process - Early September: The hiring bureau will review qualified applications, conduct interviews, and check references.
• Conditional Job Offer: Final candidates may undergo a background or driving record check, depending on the position.

Additional Information

Learn More About:

• How to Apply Videos and Workshops
• City of Portland Core Values
• HRAR-3.01 - Recruitment Processes
• Veteran Preference Information
• Total Compensation and Benefits
• Language Pay Differential Eligibility

We're committed to providing a fair, inclusive, and accessible hiring process. If you need assistance with your application or would like to request a reasonable accommodation due to a disability, pregnancy, or religious belief, please contact the recruiter listed below.

Questions? Were here to help!

If you have questions about this recruitment or need assistance, contact:

TroyLynn Craft, Senior Recruiter

troylynn.craft@portlandoregon.gov

Bureau of Human Resources

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

• Health Care (Medical, Vision and Dental)
• Carrot Fertility
• Wellness Benefits
• Life Insurance
• Long-term disability
• Employee Assistance Plan
• Flexible Spending Accounts
• Retirement
• Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
• Family Medical Leave
• City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers.

01

Thank you for considering joining the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step in the examination and selection process to assist us in determining if you possess the knowledge, skills, and abilities to succeed in the posted vacancy.

A lack of a complete and thorough response to each of the supplemental questions in the space provided may result in disqualification from the examination. In addition, the selections you make and responses you provide in the questionnaire must accurately reflect what is documented in your resume.

Have you read and understood the information listed above?

• Yes
• No - If you have any questions, please contact the recruiter on the announcement.

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)

• My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
• You may release my application; I am waiving confidentiality.

04

Minimum Qualification 1. Experience providing administrative, operational, or program coordination support within a complex organization.

Please describe your experience providing administrative, operational, or program coordination support within a complex organization.

• The organization and your role
• The types of programs, projects, or operations you supported
• Your primary responsibilities and the results of your work

(Limit your response to 1-2 paragraphs.)

05

Minimum Qualification 2. Experience coordinating projects, tracking organizational goals, performance measures, or operational metrics using spreadsheets, databases, or other business systems.

Please describe your experience coordinating projects and tracking organizational goals, performance measures, or operational metrics.

• A project or program you supported
• The tools or systems you used
• How your work contributed to project success or informed decision-making

(Limit your response to 1-2 paragraphs.)

06

Minimum Qualification 3. Experience developing, organizing, editing, or maintaining policies, procedures, reports, contracts, or other business documentation.

Please describe your experience preparing or maintaining business documentation such as policies, procedures, reports, contracts, or similar materials.

• The types of documents you worked with
• Your role in ensuring they were accurate, organized, and up to date
• The outcome or purpose of the documentation

(Limit your response to 1-2 paragraphs.)

07

Minimum Qualification 4. Ability to manage multiple competing priorities, organize complex workloads, and meet established deadlines with a high level of accuracy.

Please describe a time when you successfully managed multiple competing priorities while meeting deadlines.

• The situation and competing priorities
• How you organized and prioritized your work.

(Limit your response to 1-2 paragraphs.)

08

Minimum Qualification 5. Ability to communicate effectively, build collaborative relationships, and provide excellent customer service to diverse internal stakeholders.

Please describe a time when you collaborated with internal customers or stakeholders to accomplish a shared goal or resolve an issue.

• Who you worked with
• How you communicated and built collaboration.

(Limit your response to 1-2 paragraphs.)

09

Minimum Qualification 6. Knowledge of standard office software and business systems, including experience using applications such as Microsoft Outlook, Excel, Word, and other electronic documentation or reporting tools.

Please describe your experience using standard office software and business systems in your work.

• The software or systems you have used
• How you used these tools to support your work
• An example of how they improved efficiency, organization, or reporting

(Limit your response to 1-2 paragraphs.)

Required Question

Employer City of Portland

Address 1120 SW 5th Ave, Room 987

Portland, Oregon, 97204

Website http://www.portland.gov/jobs