Job #: 163655-1
Job Title: Business Administrative Assistant | Group Assistant
Duration: Through 11/30/2026 (Extension Possible)
Location: Redmond, WA
Rate: $33/Hourly
We are seeking an experienced Administrative Assistant to provide operational and administrative support for a customer-focused engineering organization. This role will play a critical part in maintaining day-to-day team operations, coordinating activities, managing logistics, and ensuring a productive and organized work environment.
The successful candidate will support a highly collaborative team through a variety of administrative functions, including event coordination, office operations, device management, expense support, supply procurement, and team engagement initiatives.
Required Skills & Qualifications
Education
- High school diploma or equivalent required.
- Additional administrative, business, or office management training is preferred.
Experience
- Previous experience in administrative support, office operations, or team coordination.
- Experience supporting teams in a fast-paced business environment.
- Experience coordinating meetings, events, and logistics.
- Experience with expense management, purchasing, or procurement activities is preferred.
Core Skills
Administrative Operations
- Team support and office administration
- Operational coordination
- Document and information management
- Process execution and follow-through
Microsoft 365 & Business Tools
- Microsoft Outlook
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Teams
- Microsoft 365 productivity applications
Communication & Customer Service
- Strong verbal and written communication skills
- Professional customer service orientation
- Ability to collaborate effectively with diverse stakeholders
Organization & Execution
- Excellent organizational skills
- Strong attention to detail
- Ability to manage multiple priorities simultaneously
- Problem-solving and task prioritization abilities
Candidate Requirements
Required
- Ability and willingness to work onsite in Redmond, WA five days per week.
- Demonstrated administrative support experience in a professional environment.
- Experience supporting multiple operational and administrative functions simultaneously.
- Strong proficiency with Microsoft 365 applications.
Preferred
- Experience supporting customer-facing organizations.
- Experience with expense reporting processes.
- Experience with distribution group or alias management.
- Experience coordinating morale initiatives and team engagement activities.
- Experience with office space management and supply ordering.
- Experience with device management and operational support.
Assessment Process
The selection process may include up to three interview rounds focused on:
- Administrative support experience
- Team support capabilities
- Customer service skills
- Communication effectiveness
- Problem-solving approach
- Behavioral and situational-based interview questions
Performance Measurement
Success in this role will be measured through:
- Timely completion of assigned tasks
- Quality and accuracy of administrative support
- Responsiveness to team requests
- Resolution time for operational issues
- Effective coordination of meetings, events, and logistics
- Reliability and consistency in supporting team operations
- Ability to maintain a highly organized and efficient work environment
Key Responsibilities
Administrative Operations
- Provide comprehensive administrative support to a busy, fast-paced team.
- Support day-to-day operational activities and ensure timely completion of assigned tasks.
- Assist with policy and process adherence for team operations.
- Manage team aliases and distribution groups.
Meeting & Event Coordination
- Coordinate team meetings, morale events, and internal gatherings.
- Support logistics planning and execution for team events and activities.
- Schedule and organize meetings, including preparation and follow-up activities.
Office & Facilities Support
- Manage office supplies and replenishment requests.
- Coordinate space management activities and workspace logistics.
- Support facility-related operational needs.
Device & Asset Management
- Assist with device tracking, management, and operational support activities.
- Coordinate hardware-related administrative processes.
Financial & Expense Support
- Assist with expense reporting and financial tracking activities.
- Support procurement and purchasing processes.
- Coordinate administrative aspects of departmental financial operations.
Customer Service & Team Support
- Serve as a trusted administrative resource for team members.
- Respond to requests and support operational issues in a timely and professional manner.
- Help maintain a positive team culture through engagement and morale initiatives.
Travel Coordination
- Coordinate travel arrangements and related logistics as needed.
Unique Selling Points
- Join a highly collaborative and supportive team environment.
- Opportunity to support a customer-facing engineering organization.
- Exposure to a broad range of operational and administrative functions.
- Diverse responsibilities that offer variety and professional growth.
- Opportunity to contribute directly to team effectiveness, employee engagement, and operational excellence.
- Potential for assignment extension based on business needs and performance.
Top Required Skill Areas
- Administrative Operations & Team Support
- Event, Meeting & Logistics Coordination
- Microsoft 365 Systems & Productivity Tools