Business Administrator I

Position Title:

Business Administrator I

Job Group:

Professional & Scientific

Required Minimum Qualifications:

Bachelor's degree

Job Description:

Summary

Iowa State University Logistics and Support Services is seeking a Business Administrator I to support the department's daily business operations. This position helps ensure financial transactions, inventory records, and administrative processes are completed accurately and efficiently across multiple service areas.

The successful candidate will be organized, detail-oriented, and customer-focused, with the ability to manage multiple priorities and communicate effectively with vendors, campus partners, and departmental staff. This role supports the efficient delivery of services by maintaining reliable business processes, accurate records, and strong operational support.

Key Responsibilities

• Process and reconcile financial transactions, including purchase orders, P-card activity, invoices, and departmental billing.
• Maintain accurate financial records, documentation, and tracking tools to support business operations and compliance.
• Monitor financial activity, research discrepancies, and coordinate resolutions with vendors, customers, and university partners.
• Assist with account reconciliations and the preparation of routine financial and operational reports.
• Provide administrative support, including maintaining records, managing electronic files, and monitoring shared communication channels.
• Support customer service functions by responding to inquiries and assisting with front-office operations.
• Coordinate inventory cycle counts, perform inventory reconciliations, and maintain accurate inventory records.
• Validate and analyze financial and inventory data, identify discrepancies, and assist with corrective actions.
• Support compliance, process improvement, and operational initiatives by maintaining procedures and assisting with system and workflow enhancements.
• Serve as back up to the Central Stores sales counter as needed.

Preferred Qualifications:

Previous accounts payable experience, preferably in a retail environment

Inventory Management, including cycle counts

Proficiency in Microsoft Excel

Administrative Support experience

About Logistics and Support Services

Logistics and Support Services (LSS) supports Iowa State University through a diverse portfolio of logistics, supply, distribution, and asset management services. Logistics and Support Services (LSS) includes Central Stores, Material Stores, Chemistry Stores, Central Receiving, Surplus, Postal and Parcel Services, Moving Services, Warehousing, and Lost and Found. Together, these units provide essential logistics, distribution, inventory, and asset management services that support Iowa State University's teaching, research, and outreach mission.

To learn more about Logistics and Support Services, please visit: Logistics and Support Services

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Application Instructions:

To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:

Resume/Curriculum Vitae

Letter of Application/Cover Letter

Why Choose Iowa State University?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:

• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday, and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

If you have questions regarding this application process, please email employment@iastate.edu, or call 515-294-4800 or Toll Free: 1-877-477-7485.

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS807

Original Posting Date:

July 1, 2026

Posting Close Date:

July 12, 2026

Job Requisition Number:

R19523

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.

General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.