Business Administrator

Overview

Microsoft is a company where passionate innovators come to collaborate, envision what can be and take their careers further. This is a world of more possibilities, more innovation, more openness, and the sky is the limit thinking in a cloud-enabled world.

Microsoft's Azure Data engineering team is leading the transformation of analytics in the world of data with products like databases, data integration, big data analytics, messaging & real-time analytics, and business intelligence. The products in our portfolio include Microsoft Fabric, Azure SQL DB, Azure Cosmos DB, Azure PostgreSQL, Azure Data Factory, Azure Synapse Analytics, Azure Service Bus, Azure Event Grid, and Power BI. Our mission is to build the data platform for the age of AI, powering a new class of data-first applications and driving a data culture.

Within Azure Data, the databases team builds and maintains Microsofts operational Database systems. We store and manage data in a structured way to enable multitude of applications across various industries. We are on a journey to enable developer friendly, mission-critical, AI enabled operational Databases across relational, non-relational and OSS offerings

The Azure Databases organization is hiring a Business Administrator who will support and partner closely with the Database SQL Engineering and CTO Leader, providing strategic executive calendar support and management. If you thrive in a fast-paced, dynamic, and fun work environment and are passionate about supporting a busy executive with a growing team size of 160+, distributed across multiple time zones and geographies, then this could be the role for you!

This role operates in various capacities, working with the leader and their leadership team by showing excellence in administrative functions. You will be responsible for Executive and partner-level interfaces, contact with customers, external partners, and all levels within Microsoft. The ideal candidate will need to be able to navigate and change directions quickly within a fast-paced engineering environment; manage complex ROBs, have stellar interpersonal and customer service skills; take initiative; demonstrate good judgment and can maintain confidentiality. You will also need to set priorities and handle multiple tasks simultaneously. Being detail oriented and having consistent and timely follow-through will be essential to success.

We do not just value differences or different perspectives. We seek them out and invite them in so we can tap into the collective power of everyone in the company. As a result, our customers are better served.

Responsibilities

Calendar Management and Meeting Logistics:

• Provides strategic calendar management and time planning support. This includes attention to accuracy, timeliness, conflict resolution and alignment to the leaders' priorities and commitments, in partnership with the executive office.
• Effectively utilize the leaders' bandwidth through calendar management and monitoring for time efficiency.
• Gathers, prepares, and provides meeting materials.
• Cross collaborating, planning, and managing logistics for leader's team meetings such as Town Halls, staff meetings, morale events and team offsites.
• Owns the coordination, logistics, and direction for events for Leader and team. Proactively drives actions needed to ensure event outcomes.

Rhythm of Business (ROB):

• Understands and helps implement rhythm of business (ROB) in line with the business priorities and proactively actions on business cadence.
• Uses discretion to determine a distribution plan for confidential internal and external communications and brings awareness to patterns.
• Supports continual implementation and flexibility of the ROB by partnering with executive office and peers, while gathering feedback.
• Uses judgment and knowledge of business context to identify and provide delegates for meeting conflicts as needed, makes decisions around prioritization and keeps manager informed.

Resource and Travel Management:

• Assist executive office with managing budget for the team, headcount, and PCN operations within your teams.
• Ensure smooth execution of travel arrangements, booking, and scheduling, both domestic and international. Aligning to all requirements for destinations, including business travel documentation.
• Creates itineraries/agendas for daily activities by building agenda and setting and managing travel expectations to maximize trip productivity.
• Distribution and Security Group ownership and management for the leaders' teams.
• Team management support (including headcount and new hire management, hardware management, recruitment, onboarding/offboarding).
• Partners with Leader and team to own and support expense management and purchase order documentation processes, also managing expense tracking and submissions for Leader.

Space Management and Planning (location dependent)

• Maintains team space plans and data; coordinates moves/restacks and room setups; partners with space planners/admins to resolve issues and plan future needs.
• Manages up-to-date space-management processes in alignment with executive office.

Leadership:

• Serve as the Admin Lead for the Leader's organization, providing leadership, coaching, and guidance to the administrative community; driving consistency in business support practices, fostering professional development, and partnering with leadership to improve operational excellence and team effectiveness.
• Collaborate closely with Business Support professionals embedded in the Azure Data and Databases team.
• Mentor new Business Support staff and contribute to the organizations culture.
• Leads by example and serves as a role model to Business Support colleagues by maintaining a positive attitude, demonstrating executive presence, influencing others, having a growth mindset and encouraging self-reflection during challenging situations.
• Builds network across organizations to enable their team and leaders work, while serving as a liaison between executives and teams.
• Embody our culture and values

Qualifications

Required/Minimum Qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.

Other Requirements

Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check:

• This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

Preferred/Additional Qualifications

• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• 2+ years experience serving as mentor to others.
• Bachelors Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
• Effective written and verbal communications skills.
• Previous Microsoft experience with knowledge and proficiency of Microsoft products including Outlook, Office, Microsoft Teams, PowerPoint, and experience with internal systems such as Employee Central, MyOrder, MS Expense2, iCIMS, Cytric travel, My Device is a plus.

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Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:

https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.