Minimum Qualifications:
Associates degree or equivalent and 2 years of office related experience.
Job Description:
To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department.
Department Marketing Statement
Seeking a strong candidate to provide administrative support to eight current Emergency Medicine faculty, managing the clerkship duties which includes over 200 students with thirteen blocks, and will also serve as a backup for the Assistant to the Chair. In addition, the position will support additional faculty and residents as they are hired. Our mission is to: Improve health for the people of Texas and around the world by offering innovative education and training, pursuing cutting-edge research, and providing the highest quality patient care in a compassionate manner.
Job Duties:
Serves as Accountable Property Officer for the Process/Department maintaining property accounting records including the acquisition of new or disposal of obsolete equipment and conducts annual physical inventory of capital equipment.
Assists in the development of Process budget.
Monitors current status of the Process budget including income and expenditures.
Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process.
Identifies variances in expenditures and reports to customers as appropriate.
Coordinates the process' accounts receivable and posting revenues.
Maintains detailed reports and records of accounting data.
Assists in the preparation of detailed financial, statistical, and annual reports.
Assists in the preparation of comparative analysis reports and statements reflecting variations in the expenditures and revenues.
Assists in conducting cost studies regarding the process' charge structure/billing system.
Coordinates and processes employee travel arrangements and reimbursements ensuring compliance with current UTMB Travel Guidelines.
Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.
Coordinates and processes employee business expense reimbursements ensuring compliance with current UTMB policies and procedures.
Provides administrative support for the Faculty of the Department of Emergency Medicine.
Assists with coordinating Medical Student, PA/NP student, EMT/Paramedic and Resident rotations, evaluations and activities as needed.
Analyzes and standardizes procedures for improved efficiencies.
Prioritizes daily work assignments.
Contributes ideas and suggestions for improvements to the process.
Supports and assists in the cross training of team members.
Good overall knowledge of Non-Exempt Administrative Support role skills.
Adheres to internal controls and reporting structure.
Performs additional duties as assigned by the Department of Emergency Medicine Administration or the Chairman of the Department of Emergency Medicine.
Willing to learn new skills to assist with the development of the Department of Emergency Medicine.
All other duties as assigned.
Salary Range:
$44,000 - $55,000; Commensurate with experience
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation