Business Coordinator III

Job Title

Business Coordinator III

Agency

Texas A&M University Health Science Center

Department

TI Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

  

Who we are 

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

What we want  

The Business Coordinator III, under general supervision, provides staff support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data with limited supervision.

What you need to know

Special Note: Compensation will be commensurate to the selected hire’s experience. 

Responsibilities:

Financial Support

• Plans, develops, implements, coordinates, and monitors financial services, aligning with the ongoing needs and activities at the Telehealth Institute with onsite oversight and supervision from the TI Operations Director

• Serves as an approver and back up signer of vouchers and requisitions. Reviews and audits reconciliations of all accounts.

• Assists with developing, monitoring, and reporting budget activity. Assists with preparing complex monthly and annual financial reports as requested.

• Assists with coordinating annual fiscal year closing activities and drafting new fiscal year plans.

• Assists with costing allocations and corrections as directed. Manages maintenance of all business files. Composes standard and ad hoc reports and business-related correspondence.

• Coordinates fiscal activities with minimal supervision. Proposes solutions to complex financial problems.

• Audits and approves cash handling activities and assist with the oversight of purchasing activities.

• Develops, implements, and audits business procedures upon approval and advises upper administration.

• Assists in managing financial oversight and administering contracts and grants.

• Assists principal investigators with information necessary to develop budgets.

• Reviews and audits reconciliations of multiple unit accounts and reconciles procurement cards for department and staff.

• Reviews and approves orders in AggieBuy, completes receiving, processes change requests, and enters requisitions.

• Orders equipment, computers, office supplies for department, clinic, and telehealth programs. Creates receivables contracts in iPayments, creates IDT's for research participants.

• Responds to inquiries from staff and vendors regarding payment or services. Reviews open commitments on accounts. Contacts vendors for pending invoices and supplies.

Administrative Support

• Leads the timely processing of tuition payments and the submission of instate waivers.

• Maintains Fixed Assets.

• Coordinates inventory process, to include monthly inventory check, and maintenance of business files.

• Trains staff on new and existing business procedures and interprets policies and regulations for staff.

• Provides backup to property management, surplus, department mail/deliveries, submitting facilities work orders.

• Coordinates the purchase of business parking placards, as needed.

• Processes travel expenses for research projects in multiple departments via Concur and/or Chrome River.

• Assists travelers on research projects to co corresponding expense reports following funding agency and state/university guidelines.

• Maintain inventory levels and order ongoing supplies for the Institute.

• Serve as a liaison with Financial Management Operations (FMO), Sponsored Research Services (SRS), human resources, and PIs regarding processes and procedures.

• Coordinate with and submit requests for time off to the TI Operations Director for consideration and approval prior to submitting centrally.

• Other duties as assigned

Qualifications

Required Education and Experience:

• Bachelor’s degree in applicable field or an equivalent combination of education and experience.

• Four years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications

• Experience in general office, finance/accounting in higher education

• Experience with TAMU applications (FAMIS, AggieBuy, iPayments, Concur, Canopy and Maestro)

• Experience processing travel

• Experience within a healthcare setting

• Experience with Workday

• Knowledge of state and federal financial practices

• Skill in processing travel and expense reimbursements using Concur

Knowledge, Skills, and Abilities

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multitask and work cooperatively with others.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.