Business Development Assistant

JOB TITLE Business Development Assistant REPORTS TO Business Development Leader DEPARTMENT Classic Maryland Office STATUS Non-Exempt JOB SUMMARY The Business Development Assistant supports the growth of scaffold and shoring services byidentifying prospective construction projects developing customer relationships and assisting with estimatingbidding and proposal activities. This role is responsible for proactive outreach opportunity trackingprequalification and vendor-registration submissions and maintaining accurate customer and project records incompany systems. The ideal candidate is organized customer-focused comfortable making outbound calls andable to review construction plans to identify potential project opportunities.EXPERIENCEEDUCATION REQUIREMENTSTwo years experience in business development sales support estimating support construction administration or customer service preferred including targeted outreach support cold calls.Experience or familiarity with the construction industry specialty contracting or related services is preferred.Ability to read and interpret construction drawings plans specifications and bid documents preferred.Strong verbal and written communication skills including the ability to make outbound prospecting calls and prepare professional correspondence.Strong organizational skills attention to detail and ability to manage multiple priorities deadlines and follow-up activities.Proficiency with Microsoft Office applications and the ability to learn and maintain CRM and project-tracking systems.Self-motivated professional comfortable working in a fast-paced and customer-focused environment.Valid state drivers license and ability to travel as needed for client meetings and events if neededESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill andor ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Identify and pursue scaffold and shoring project opportunities within the commercial industrial and construction markets.Conduct client calls and targeted outreach to prospective customers contractors and project stakeholders.Maintain consistent communication with existing and prospective customers through phone calls email and other approved communication channels.Research upcoming construction projects bid opportunities and market activity to develop a strong pipeline of potential work.Review construction drawings specifications and project plans to identify scaffold and shoring opportunities.Assist estimating personnel by gathering project information organizing bid documents and supporting the preparation of project estimates and quotations.Track open bids quotations leads and project opportunities follow up with customers and internal team members to determine project status and next steps.Complete and submit customer prequalification packages vendor registrations and related compliance documentation accurately and on schedule.Assist with the preparation assembly and submission of proposals bid packages presentations and other project documentation.Maintain complete and accurate client contact lead bid and project information within company databases and CRM systems.Coordinate with sales estimating operations and leadership teams to ensure opportunities are communicated prioritized and followed through effectively.Provide administrative and business development support as needed to advance customer relationships and secure new work.Perform other related duties as assigned.Core Competencies Attitude Demonstrate a positive attitude strong work ethic and proactive approach to internal and external business relationships. Teamwork The ability to contribute to a teams efforts and effectively collaborate with colleagues clients and stakeholders. Consistently work toward shared goals and outcomes.Collaboration Work collaboratively to deliver responsive service. Demonstrates mature solution-focused approach through appropriate channels to ensure organizational effectiveness.Self-motivated - Ability toact learn and improve based on internal goals values and determination.Resilient and adaptable - adjust effectively to new conditions situations or environments. Works well under shifting circumstances.Development Participate in pursue professional growth and development opportunities Communication Proficiency Clear confident verbal and written communication able to speak professionally on the phone and with clients.Cold Calling Effectiveness Ability to initiate and manage outbound calls to prospective clients with persistence and professionalism.Proposal Development Skilled in typing formatting and assembling accurate proposals under deadlines.Bid Board Management Ability to monitor bid boards track opportunities and align with BD priorities.Client Relationship Support Professional interaction with clients to gather information provide updates and reinforce trust.Computer Literacy Proficiency with email spreadsheets document formatting and willingness to learn CRM or BD software.Professionalism Consistent reliability maturity and ability to represent the company with credibility.Organizational Discipline Strong attention to detail accuracy in documentation and ability to follow structured processes.Physical Readiness Ability to climb stairs and work in a second-floor office environment.Adaptability Willingness to learn new BD processes adjust to shifting priorities and perform other duties as assigned.Physical Demands Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Physical Ability Must be able to climb stairs and work in a second‑floor office environment.Primarily a stationary position for a considerable portion of the day sitting andor standing. The person in this position needs to move about inside the office to access file cabinets office machinery etc. Constantly operates a computer and other office productivity machinery such as a calculator copy machine and computer printer. Must be able to collaborate with internal and external stakeholders via face to face conference calls and online meetings. Travel to project sites or other APi Group company locations as needed. The employee will occasionally lift andor move up to 50 pounds. Must be able to wear Personal Protective Equipment PPE in plant environment or where required. PPE required when in the plant yard or construction areas includeHard HatSafety Glasses GogglesSteel-toed BootsHigh Visibility VestHearing Protection designated areasGlovesPersonal Fall Arrest HarnessEnvironmental Review Hybrid Remote - No regular in-office hours Office Location Baltimore MDDirect ReportsLeadership NoneProvides guidance and advice on client sites. Works directly with Business Development TeamPlease note this job description is not designed to cover or contain a comprehensive list of activities duties or responsibilities that are required of the employee for this job. The General Manager may assign other duties as required. Equal Opportunity Employer including disabled and veterans.