SUMMARY Assist Contract Administration Marketing Sales and Accounting.
ESSENTIAL DUTIES RESPONSIBILITIES Provide assistance to other departments under the supervision of the manager or supervisor of that area. Other duties may be assigned.
Type and transmit correspondence for Marketing and Contract Administration. File correspondence and other records. Answer telephone and provide information or route calls and place outgoing calls. Record minutes of staff meetings.
Assist with preparation and maintenance of quote files. Assist Contract Administration Marketing and Sales. Assist with client/customer relations.
Attend trade shows as needed. Enter and keep current contact information from trade shows, sales calls, etc. into customer database.
Review and verify department documents. Log and enter Request for Quotes (RFQs) in enterprise resource planning (ERP) system. Research parts history, including NSN history as required.
Prepare and send formal quotation packages to government and commercial customers. Update and distribute marketing reports as required. Compose tracking logs and forms for systematic job flow.
Gather reports when necessary. Interface with other departments when needed.
Conduct internal department audits of records. Record information to proper files as necessary. Catalog records and files in preparation to archive.
Conduct file closeouts prior to department procedures. Perform other related duties as assigned for the purpose of ensuring an efficient and effective work environment.
Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100)ISO policies and correct and report any deviations to appropriate area managers/supervisor.
AS9100ISO SPECIFIC DUTIES Be familiar with and understand Atec Quality Policy and company objectives. Understand required AS9100ISO specific Procedures and Work Instructions. Complete all records required by Procedures and Work Instructions.
Participate in Atec Continuous Improvement activities as appropriate, including Strategic Planning, AIM, Suggestion box, etc. Participate in AS9100ISO training as required. Cooperate with Auditors. Report any deviations to appropriate area managers/supervisor.
EDUCATION AND OR EXPERIENCE Enrolled in a 4-year college in Business or related subject.
PHYSICAL DEMANDS Employee is regularly required to stand or sit usually at a computer and/or typewriter for an extended period of time and occasionally to stoop or kneel.
WORK ENVIRONMENT Noise level in the work environment is usually moderate. Extended work hours and/or travel may occasionally be required.
www.Atec.com Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status. If you need a reasonable accommodation, please contact Andrea Lopez at 281-276-2643.