Business Manager - Board of Education

Introduction

The Board of Education is seeking an experienced, highly organized professional to serve as its Business Manager-a senior-level administrative and fiscal leadership position responsible for overseeing complex budget operations, financial reporting, and business office functions that support one of the City''s largest and most dynamic organizations. More than a traditional office management role, this position serves as the financial and administrative backbone of the Business Office, providing strategic oversight of multimillion-dollar budgets, coordinating with City and State agencies, supervising professional and administrative staff, and ensuring the responsible stewardship of public funds. The ideal candidate is an analytical, detail-oriented leader who thrives in a fast-paced environment, excels at managing multiple priorities, improving processes, and solving complex financial and operational challenges. If you are looking for an opportunity to make a meaningful impact on the financial operations that support New Haven Public Schools, we encourage you to apply.

PRIMARY FUNCTIONS

This is highly responsible, professional, supervisory, complex fiscal management, technical and administrative work that requires analyzing, planning, developing, coordinating, monitoring current and long range budgetary and financial activities in the Board of Education's Business Office. Work involves responsibility for the administration and coordination of the Budget process for the Board of Education. It also involves supervising the maintenance and preparation of all financial reports, records, and statements for Federal, State, and City agencies. Must provide recommendations for process improvements and implement changes.

Work is performed with considerable independent professional and administrative judgement in both methods and procedures, and initiative in planning and coordinating the activities of the budget operation. Work is performed under the direction of the Superintendent of Schools or designee and is reviewed through conferences and observation of results.

TYPICAL DUTIES AND RESPONSIBILITIES

• Prepares, directs, and implements the budget activities for the Board of Education and provides assistance to intra-departments in budget principles and procedures.
• Prepares periodic financial reports on the budget, such as projections, on a monthly, quarterly, and annual basis. Compiles and files the following reports: the State of Connecticut's Minimum Expenditure Requirement (MER) report, the Medicaid reimbursement forms for annual activity, the Non-Public Health and Welfare report Ed017, and the end of the year expenditure Ed001 report.
• Prepares, coordinates, and implements all State Inter-district Magnet School Budgets to assure proper spending.
• Assures schools are properly supplied and that warehouse maintains an adequate reserve inventory.
• Monitors the utilities of each school for efficient use and/or excessive waste.
• Authorizes payroll and purchase orders for the Board of Education. Supervises the Business Office Staff, which includes professional and technical assistants.
• Plans, analyzes and makes procedural and process recommendations relating to all phases of work in the department. Advises and assists department officials and employees in the proper procedures, processes, and use of appropriate forms.
• Reviews and analyzes data submitted by departments for completeness, accuracy and conformance to policies established by the Board of Education and Finance Department.
• Acts as coordinator for the Board of Education when dealing with other Municipal Departments with respect to budget analysis and procedures.
• Advises, instructs and trains subordinate employees in the performance of their duties. Plans, schedules, assigns and evaluates work of subordinate professional, technical and clerical employees.
• Performs related work as required.

EDUCATION, QUALIFICATIONS & EXPERIENCE

Graduation from an accredited four-year college or university with major course work in accounting, municipal finances, business administration, or public administration; Master''s degree and/or School Business Administrator certification preferable. At least four years experience in budget, public administration and municipal finance work (including the Board of Education). Three to five years experience in the supervision of budgetary, public administration, or finance work, or any equivalent combination of training and experience which provides the following knowledge, abilities and skills:

KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES

• Knowledge of the Board of Education's infrastructure and operations of other city departments and agencies.
• Knowledge of the principles and practices of public administration and budgetary control.
• Knowledge of municipal accounting principles and practices.
• Knowledge of data processing, municipal payroll processing and the City's pension system.
• Ability to establish and maintain effective working relationships with department heads, staff associates, and peers.
• Ability to manage and supervise office personnel.
• Ability to analyze budgetary problems and recommend effective solutions.
• Ability to express ideas clearly in writing and orally.
• Ability to meet crucial deadlines and timelines.
• Proficiency in Microsoft Word and Excel software programs.

SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a "General Fund," tested position.

This position is included in a collective bargaining agreement with Local 3144, American Federation of State, County and Municipal Employees.

Bargaining agreements available to review HERE.

General Funded hires into this class shall not be covered by Social Security but rather the City pension, contributing 10% of salary.

The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support.

Employment is contingent upon the successful completion of: (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening accordance with the City's Drug Free Workplace Policy*, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.

Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana.

Selection Plan

Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate within their submission that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date.

It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. As such, this job announcement should be considered the exam announcement, and submissions may be evaluated prior to the posted closing date.

Information regarding the employment and selection process can be found HERE.

Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department.

We reserve the right to extend an application deadline or close a job posting early to ensure we can attract and identify the best candidate(s) for a position.

Conclusion

To apply for this opportunity:

• Complete your User Registration. You are encouraged to save your Applicant Profile for future use.

• You MUST click on the job posting you are interested in, and click Apply or Apply Online from within that posting.

• MAKE SURE the job you are applying for is named at the top of the page as you review your application!

• Review or modify your application for that position

• Click "Ready to Send App" or the "Send" tab; read page and click the attestation

• Click "Send to City of New Haven"

• You will be redirected to "CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION"

• You will also receive an email and text, if a number was provided, confirming your submission

• If you do not receive this confirmation in the next 24 hours, your application has not been submitted - please contact us at NHJobs@newhavenct.gov

Please Note, your Profile is NOT an application for an open position. After you create your Applicant Profile, you must still click on a Job Title and complete the application as instructed for each position.