Business Manager (History)

Department

Department of History | Florida State University College of Arts & Sciences

Responsibilities

The Business Manager oversees and is responsible for the fiscal and administrative functions of the Department of History within the College of Arts & Sciences. Responsibilities include budget management, human resources, procurement and travel, sponsored research and direct management of departmental administrative staff.

In this position, you will be responsible for:

• Supervising administrative staff in the department, assigning and prioritizing work assignments to optimize efficiency, and establishing and maintaining performance standards.
• Serving as the budget manager for operating budgets and ensuring appropriate expenditures of funds allocated to the department's administration and approval of all financial transactions including procurement and travel as directed by the chair.
• Preparing and communicating financial reports on a monthly and ad hoc basis, analyzing budget reports, and providing recommendations.
• Overseeing recruitment and hiring and directing all HR appointment transactions for faculty, staff, graduate assistants and OPS personnel, in addition to time and leave, effort reporting, recordkeeping and retention, I-9s, visas.
• Coordinating faculty evaluation process with the chair.
• Coordinating with academic staff to ensure timely and accurate completion of all graduate assistant tuition waivers and appointments.
• Sponsored Projects Administration for the department including working with the College of Arts & Sciences on pre-award activities, overseeing all post-award activities. Monitoring or completing account reconciliations for compliance with federal funding agency guidelines and communicating reports to PIs monthly.
• Providing leadership and direction to the department by reviewing, analyzing, developing, interpreting, and recommending policies and procedures essential for the sound and effective management of the department.
• Working with the chair and college to develop long-range goals for the department, recommending policies and implementing strategic initiatives.
• Serving as primary liaison between the department and other related university functional areas such as the Controller, Procurement, Budget Office, Foundation and Research Foundation, Sponsored Research, Human Resources, Center for Global Engagement, Office of the General Counsel, and the College of Arts & Sciences.

The Business Manager plays a crucial role in the efficient operation of the Department of History. By serving in this position, you will contribute directly to the success of the academic teaching and research efforts at Florida State University!

Qualifications

A Bachelors degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: post-high school education may substitute for experience at the equivalent rate.)

Preferred Qualifications

Who is an ideal candidate for this position?

The ideal candidate for the Business Manager position is someone who excels working both independently and collaboratively. They are adaptable, organized, and attentive to detail, thriving in a role that requires effective problem-solving and multitasking. The ideal candidate enjoys learning new things and working in a collegial and professional department.

Preferred Qualification and Experience include:

• Experience in administrative management and supervision.
• Experience with budgetary functions to include compiling financial data, forecasting, financial statements, and making recommendations.
• Experience reconciling internal accounting records.
• Experience taking initiative to solve problems or challenges.
• Experience implementing directives from leadership.
• Experience with human resources, travel, and purchasing transaction processing.
• Knowledge of state and federal contracts and grants administration.
• Ability to interpret and apply state and federal funding agency guidelines.
• Knowledge of Microsoft Office Suite and willingness to learn new computer programs.
• Proven ability to perform accurately in environments requiring high attention to detail.
• Experience in establishing and maintaining effective working relationships with colleagues.
• Experience managing multiple tasks and meeting deadlines consistently.
• Proficient in verbal and written communication, including handling correspondence via phone, email, and in person

University Information

One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about Florida State University and our campuses.

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FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Applicants invited to interview will be asked to bring a portfolio of work products that you have produced or implemented that you believe is indicative of the type of work product you can produce.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.