The Business Manager plays a key role in enabling efficient, aligned, and data-driven operations within the VIMN organization. Acting as a central coordination point for leadership, engineering teams and global regions.
The role is responsible for driving operational excellence across resource planning, budgeting, workforce management, and organizational governance while ensuring consistency, transparency and accountability for all activities. In addition to supporting daily execution, this role contributes directly to leadership decision-making through reporting, analysis and structured planning processes.
This position operates at the intersection of business operations, executive support and program coordination requiring a high degree of autonomy, judgment and cross-functional influence.
Key Role Responsibilities
Resource & Workforce Management
Own and manage engineering manpower budget, tracking, and allocation
Lead workforce planning activities across global regions (North America, India, Mexico) including:
Workload tracking and capacity planning
Resource forecasting and allocation optimization
Coordinate hiring processes:
Candidate evaluations and interview coordination
Supplier resource assessments and contractor onboarding
Ensuring alignment of staffing strategies with business priorities and budget targets
Operational Planning & Governance
Lead weekly leadership operating reviews (VP, Directors, Executive Admin)
Track execution progress, key priorities, and open actions items across teams
Provide regular reporting on manpower status, budget performance, and operational health
Support annual goal setting, KPI development and performance tracking
Establish and enforce structured operating rhythms and governance processes to ensure organizational discipline.
Systems, Tools & Data Management
Maintain and improve operational tools and tracking systems (e.g., workload trackers, planning files)
Manage SharePoint resources and organizational documentation in coordination with support staff
Standardize processes and reporting frameworks to drive efficiency and consistency
Leverage data to provide insights that support decision making and continuous improvement
Onboarding, Training & Organizational Support
Lead onboarding initiatives, including maintaining onboarding processes and tools (e.g., New Hire Playbook) to ensure effective integration of new hires
Manage training tracking and coordinate internal knowledge-sharing sessions
Employee Engagement & Team Support
Lead employee engagement initiatives, including:
Team-building events and volunteer activities
Recognition programs and internal communications
Partner closely with VP and Executive Admin to drive organizational priorities and culture activities
Basic Qualifications
Bachelor's degree in business administration, Management, Engineering, or a related field (or equivalent experience).
5+ years of experience in business operations, program management, or executive-level administrative/business support in a large organization.
Proven experience supporting senior leadership (Director/VP level or above) in a fast-paced, matrixed environment.
Demonstrated ability to manage multiple priorities, complex workflows, and cross-functional coordination.
Required Skills
Strong organizational and operational management skills
Experience with workforce planning, budgeting, forecasting and reporting
Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
Strong data analysis and reporting skills (ability to synthesize and present insights clearly)
Excellent written and verbal communication skills with executive-level presence
Ability to handle confidential information with discretion and sound judgment
Strong problem-solving skills with the ability to work independently and proactively
Preferred Qualifications
Advanced expertise in Microsoft Excel (including advanced data analysis, reporting, and presentation capabilities, reporting automation)
Experience in automotive, engineering or manufacturing environments
Experience working in a global or multi-region environment
Familiarity with hiring processes, supplier coordination and contractor management
Experience with enterprise systems (e.g. SAP, Workday Concur, PDM, SharePoint)
Background in structured planning, program management, or operational governance