Business Office Coordinator

Missions

Minneapolis, MN

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JOB DETAILS

SALARY

$25–$30 Per Hour

SKILLS

Accounting, Accounting Software, Accounts Payable, Administrative Skills, Affirmative Action, Auditing, Billing, Business Administration, Communication Skills, Compensation and Benefits, Documentation, Employee Assistance Plan, Employee Benefits, Employee Relations, Establish Priorities, Federal Laws and Regulations, Finance, Financial Administration, General Ledger Accounting, Generally Accepted Accounting Principles (GAAP), HIPAA (Health Insurance Portability and Accountability Act), Healthcare, Human Resources, Leadership, Long-Term Care, Microsoft Office, Nursing, Nursing Home, Operations, Organizational Skills, Payroll Accounting, Payroll Administration, Payroll Software/Services, Reconciliation, Reimbursement, State Laws and Regulations, Systems Maintenance, Time Management

LOCATION

Minneapolis, MN

POSTED

Today

Job Posting: Business Office Coordinator
Location: Plymouth, MN - 100% Onsite
Job Type Full-time, nonexempt, non-union
Department: Administration
Reports To: Director of Finance
Salary/Pay Range: Between $25.00-$30.00 per hour, dependingon qualifications and experience

About Mission Nursing Home (MNH)
Mission Nursing Home opened in 1964 as the men of Mission Farms, part of Union City Mission (now Missions Inc. Programs) started to age and required long-term skilled nursing care. The facility was at one point housed in the Union City Mission Chapel before it was torn down in 1995 and patients were moved to new facility. Today, the facility provides services for up to 70 men who require long-term and short-term skilled nursing care. As the only all-male facilities in the state, our unique nursing facility can provide specialized care for men who also experience behavioral issues.

Position Summary
Under the direction of the Director of Finance, the Business Office Coordinator provides administrative support and coordinates the daily operations to the Finance Department and works collaboratively with HR leadership. This position is primarily finance-focused (75%), assisting with accounts payable, payroll processing, resident trust accounts, and financial recordkeeping. The remaining 25% provides administrative HR support including benefits coordination, personnel filing, and employee relations assistance. This position requires accuracy, confidentiality, and a professional, service-oriented approach aligned with Mission Nursing Home's mission and policies.

Essential Duties and Responsibilities
Finance & Accounting Support (75%)

Assists with processing accounts payable invoices including reviewing of accuracy, distributing to appropriate managers, general ledger coding, and filing paid invoices
Reconcile invoices to checks and assist with running AP check cycles under the direction of the Director of Finance
Support Petty Cash and commissary functions in accordance with Business Office policy
Assists with preparing and processing facility deposits accurately and in a timely manner
Maintains payroll and financial records in accordance with federal and state retention requirements
Responds to vendor inquiries and assist with resolving invoice discrepancies
Handles finance-related email correspondence and document filing

Human Resources Administrative Support (25%)

Assists with employee benefit administration including annual enrollment processing, plan changes, system updates, reconciliations, and responding to general employee benefit questions
Maintains and organize personnel files in accordance with federal and state requirements, including affirmative action documentation
Assists with preparing, auditing, and distributing confidential payroll in accordance with federal and state regulations; support and process Payroll Based Journal (PBJ) submission per facility standards
Assists and supports HR with processing bi-weekly payroll

Other Duties

Performs other duties as assigned by the Director of Finance

Qualifications

Associate's degree (AA) in Accounting, Business Administration, or related field required
2+ years of administrative experience in a finance in senior care, long-term, skilled nursing facility, or healthcare setting preferred.
1+ years of payroll processing or accounting experience; knowledge of GAAP preferred
Knowledge of benefit administration a plus
Proficiency in Microsoft Office Suite and payroll/accounting software
Excellent organizational skills with the ability to prioritize tasks and meet deadlines
Ability to always maintain strict confidentiality in compliance with HIPAA & PII
Ability to read, write, and communicate effectively
Ability to work independently and follow directions with minimal supervision

Schedule: 40 hrs per week, Mon-Fri, with occasional evenings and/or weekends, as needed.

Benefits Eligibility:

Medical & Dental Insurance
Vision reimbursement of up to $200.00
Basic Life Insurance
Long Term Insurance
403B
Employee Assistance Program (EAP)

Physical/Mental Requirements
While performing the duties of this job, the person is required to have ordinary ambulatory skills sufficient to move about the facility; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (life, carry, move) light weights of 10-20 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information. The associate frequently is required to sit, reach with hands and arms, talk and hear.

Mission Nursing Home is an Equal Opportunity Employer and Affirmative Action Employer. We celebrate diversity and are dedicated to creating an inclusive, respectful, and welcoming environment for all employees. Mission Nursing Home participates in E-Verify.

About the Company

Missions

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