BUSINESS OFFICER II

University of Alabama at Birmingham

Job Title: Business Officer II

Job Number: T234146

Department: Heersink School of Medicine, Department of Cell Developmental and Integrative Biology

Location: University of Alabama at Birmingham

The University of Alabama at Birmingham (UAB) is seeking a Business Officer II to serve in the capacity of business manager for the Heersink School of Medicine Department of Cell Developmental and Integrative Biology. The successful applicant will support the department Administrator with administrative detail with responsibility for financial management, budget, grants administration, policy interpretation, and enforcement. Conducts special projects and compiles reports regarding budgets, personnel, and research activities. Interacts with University administrative units and assures the integrity of department, school, administration, and financial operations. Serves as grants manager for the department. Interacts with administrators and assists with interdepartmental collaborations. May handle compliance-related issues.

General Responsibilities

Serves in the capacity of business manager, relieving department head, large division director, or dean of administrative detail with responsibility for financial management, budget, personnel, policy administration, space and facilities planning, grants administration, policy interpretation, and enforcement. Conducts special projects, analyzes data, and compiles reports regarding budgets, personnel, and space utilization. Interacts with University administrative units and assures the integrity of department, divisions, school, administrative, and financial operations. Manages staff and handles strategic planning. Serves as financial, budget, grants management officer for assigned unit. May interact with administrators and assist with interdepartmental collaborations. May handle compliance-related issues.

Key Duties and Responsibilities

• Ensure proper accounting of departmental accounts
• Provide guidance on major equipment purchases and bid laws
• Provide timely reports to departmental faculty and Department Administrator monthly
• Analyze accountancy activity and proactively resolve budget vs. actual issues
• Prepare payments, review, and approve purchase orders, P-card transactions, and payment requests for accuracy and appropriateness
• Post-Award Grants Management
• Pay and post invoices
• Prepare reports re-budget and process funding source changes
• Ensure proper accounting of grant accounts, amendments, modifications, and extensions
• Reconcile grant and non-grant accounts and provide reporting and analysis

Knowledge, Skills, Abilities & Work Characteristics

• Preferred Skills
• Self-starter, proactive, diligent with follow-through
• Proficient in Excel
• Prefer Oracle and BA4 experience
• Highly organized
• Ability to work independently
• Strong communication and customer service skills
• Collaborative, able to work with all levels of management
• Maintain confidentiality

Salary Range: $63,875 - $80,000

Education

• Bachelors degree in Business or a related field and five years of related experience required
• Work experience may NOT substitute for education requirement

UAB is an Equal Employment Equal Educational Opportunity Institution

• Dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex, including pregnancy, genetic information, age, disability, and veterans status.
• As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates.
• Individuals may report concerns or questions to UABs Assistant Vice President and Senior Title IX Coordinator.
• The Title IX notice of nondiscrimination is located at uab.edu/titleix.