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Administrative Support Jobs in Cincinnati, OH

Business Operations Administrative Assistant

Moeller High School
  • Cincinnati, Ohio
    3 days ago

    Job Description

    Business Operations Administrative Assistant
     
     
    Executive Summary
    Archbishop Moeller is an all-male, Catholic high school (grades 9-12) located in Cincinnati, OH. Founded by the Marianist order of Priests and Brothers, Moeller is a Catholic high school in the Marianist tradition. Moeller strives to educate all students, regardless of ability, in Mind, Body, and Spirit within a Community of Brothers. Moeller is nationally recognized for their House System and continues to be a leader in the integration of technology, celebrating over 20 years as a one-to-one tablet school. Moeller offers a comprehensive, college preparatory curriculum which includes over 30 Advanced Placement/College Credit Plus courses, as well as courses in business, information technology, visual and performing arts, and world language. Moeller is proud to be the only Catholic, all-boys high school in the state of Ohio to earn the highest distinction from College Board for our AP Program: Platinum.
     
    Position Summary
    Archbishop Moeller High School is seeking a highly organized, proactive, and professional Business Operations Executive Assistant to provide executive-level administrative support to the President and Business Operations Office. This full-time position serves as a key operational partner responsible for managing complex calendars, coordinating critical meetings, supporting strategic initiatives, and ensuring the smooth day-to-day functioning of the school's business and executive offices.
    The Business Operations Executive Assistant serves as a central point of coordination for school leadership, Board-related activities, vendors, parents, alumni, and community partners. The successful candidate will be a trusted professional who demonstrates exceptional judgment, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
    Key Responsibilities
    Executive Support
    • Provide direct administrative support to the President and Business Operations leadership team.
    • Manage and prioritize complex calendars, appointments, and scheduling requests.
    • Coordinate executive meetings, leadership meetings, Board committee meetings, and special events.
    • Prepare agendas, reports, presentations, correspondence, and meeting materials.
    • Record and distribute meeting minutes and track follow-up action items.
    • Manage confidential information and sensitive communications with the highest level of discretion.
    Business Operations Support
    • Assist with operational projects, reporting, document management, and administrative processes.
    • Coordinate with vendors, service providers, consultants, and school stakeholders.
    • Support contract administration, purchasing processes, invoice routing, and other business office functions.
    • Maintain records, filing systems, and departmental documentation.
    • Assist with budget tracking and administrative reporting as needed.
    Meeting & Event Management
    • Schedule and coordinate high-priority meetings involving administrators, board members, benefactors, vendors, and external partners.
    • Manage meeting logistics including room reservations, technology coordination, catering, and communications.
    • Support planning and execution of leadership events, donor functions, and school-wide initiatives.
    • Ensure all meetings are professionally organized and executed.
    Communication & Office Coordination
    • Serve as a professional and welcoming first point of contact for visitors and stakeholders.
    • Draft, edit, and distribute executive communications.
    • Coordinate information flow between departments and leadership offices.
    • Maintain a high level of customer service while representing the mission and values of the school.
    Qualifications
    • Minimum of 5 years of executive administrative or senior administrative support experience.
    • Demonstrated experience supporting senior executives, presidents, or organizational leadership.
    • Exceptional calendar management and meeting coordination skills.
    • Advanced proficiency in Microsoft Office 365, including Outlook, Teams, Excel, Word, PowerPoint, and SharePoint.
    • Excellent written, verbal, and interpersonal communication skills.
    • Strong organizational skills with the ability to manage multiple priorities simultaneously.
    • Proven ability to exercise independent judgment and maintain confidentiality.
    • Experience in educational, nonprofit, or mission-driven organizations preferred.
    Ideal Candidate Profile
    The ideal candidate is:
    • A highly organized professional who anticipates needs before they arise.
    • Comfortable managing the schedules and priorities of senior leaders.
    • Skilled at coordinating numerous meetings and competing priorities.
    • Detail-oriented and process-minded.
    • Professional, diplomatic, and relationship-focused.
    • Passionate about supporting the mission of Catholic education.
    Please submit your resume directly to this site. Position offers excellent benefits package, and compensation is competitive and flexible.

    Numbers & Facts

    LocationCincinnati, Ohio
    Websitehttps://www.moeller.org/page/employment

    Skills

    • Accounts Payableunmatched
    • Administrative Skillsunmatched
    • Billingunmatched
    • Board Meetingunmatched
    • Budget Managementunmatched
    • Business Operationsunmatched
    • Business Supportunmatched
    • Calendar Managementunmatched
    • Catering Servicesunmatched
    • Communication Skillsunmatched
    • Contract Managementunmatched
    • Customer Support/Serviceunmatched
    • Data Visualizationunmatched
    • Detail Orientedunmatched
    • Document Managementunmatched
    • Documentationunmatched
    • Enterprise Application Integration (EAI)unmatched
    • Establish Prioritiesunmatched
    • Event Managementunmatched
    • Executive Assistant Skills unmatched
    • Information Technology & Information Systemsunmatched
    • Interpersonal Skillsunmatched
    • Leadershipunmatched
    • Logistics Managementunmatched
    • Meeting Minutesunmatched
    • Microsoft Excelunmatched
    • Microsoft Officeunmatched
    • Microsoft Outlookunmatched
    • Microsoft PowerPointunmatched
    • Microsoft SharePointunmatched
    • Microsoft Wordunmatched
    • Multitaskingunmatched
    • Nonprofitunmatched
    • Operational Supportunmatched
    • Organizational Skillsunmatched
    • Performing Artsunmatched
    • Plan Meetingsunmatched
    • Presentation/Verbal Skillsunmatched
    • Purchasing/Procurementunmatched
    • Record Keepingunmatched
    • Schedule Developmentunmatched
    • Secondary Schoolunmatched
    • Strategic Planningunmatched
    • Technical Leadershipunmatched
    • Training/Teaching Curriculumunmatched
    • Writing Skillsunmatched

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