Business Operations Associate

Job Title: Business Operations Associate
Location: Seattle, WA
Type: Contract
Compensation: $50.00 - $57.13/hr
Work Model: Hybrid
Hours: Mon-Fri (normal business hours)

Responsibilities

• Support procurement activities by coordinating capital equipment purchases, laboratory supplies, contracts, invoicing, and spend tracking
• Gather specifications, documentation, and approvals for capital equipment requests
• Collect supplier quotations and route materials for review and approval
• Create and track purchase requisitions and purchase orders in compliance with internal procedures
• Monitor order status, delivery schedules, and installation milestones
• Coordinate communication between Lab Operations, Facilities, and vendors to ensure delivery and equipment readiness
• Review laboratory supply requests for accuracy and approval, execute purchase orders, and maintain records
• Track invoice statuses, identify discrepancies, support invoice reconciliation within P2P systems, and escalate issues as needed
• Maintain organized procurement documentation for audit compliance
• Assist with special projects, follow SOPs, and support continuous learning of procurement systems and policies

• Required Bachelor's degree in business administration, scientific discipline, or equivalent qualification
• 3+ years supporting procurement or operational roles
• Experience or strong interest in procurement, supply chain, or operations
• Exposure to purchasing, invoicing, or financial systems preferred
• Attention to detail and organizational skills for managing multiple priorities
• Effective communication skills across teams
• Proficiency in Microsoft Office tools (Excel, Word, Outlook)
• Willingness to learn procurement systems and processes
• Strong organizational abilities and meticulous attention to detail
• Collaborative and service-oriented mindset; comfortable engaging with technical and non-technical stakeholders

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #558-Scientific