Business Operations Associate

The Business Operations Associate is responsible for administrative and analytical work related to financial activities in the University's Athletic Department. This includes detailed financial processing, analyses, data collection, report preparation, and research-oriented tasks. These responsibilities will require interpretation of University and/or NCAA policies and procedures and will require high-level verbal and written communications.

Education and Experience

• A four-year degree in accounting is preferred or an associate's degree in accounting with demonstrated equivalent combination of education and experience.
• Candidates should have a minimum of three or more years of experience in accounting.
• Experience working in an educational institution with an athletics background highly desirable.

Skills and Knowledge

• Detail oriented with analytical and problem-solving abilities including research, collection, and interpretation of financial data.
• A solid understanding of general accounting principals, including debits and credits.
• Must be proficient in Microsoft Office products (Excel, Word, Outlook, etc.).
• Ability to work both independently and in a team environment, with capability to organize and prioritize work.
• Excellent written and verbal communication skills with students, coaches/staff, and external contacts.
• Ability to function in a high-volume work environment.

Responsibilities

Provide financial support to the Business Office through analyses and administrative processes including, but not limited to:

• Prepare journal entries, expense reimbursements, deposits, purchase orders, purchase requisitions, interdepartmental orders, intradepartmental transfers, etc.
• Receive, record, deposit all forms of revenue; checks, wire transfers, reimbursements, etc. and manage required security detail.
• Review of team travel transactions; including detailed review of airfare, meal monies, hotel folios, reimbursements.
• Provide guidance to department staff members on University and Business Office policies and procedures.
• Process travel vouchers and Quick Pay transactions for sport teams on a timely basis.
• ACC and NCAA post-season travel expense estimates, reimbursement requests, and reconciliations.
• Reconcile monthly financial transactions to the general ledger.
• Assist with monthly OnBase batching, indexing, and scanning of Business Office documents.
• Timely audit and systematic approval of monthly credit card processing for assigned departments to ensure compliance with University and NCAA regulations. This includes confirming proper documentation is included for audit purposes, credit card statements are submitted timely, collection of reimbursements from cardholders as needed, preparation of deposits, and report of policy violations to supervisor.
• Assist in the financial estimating, processing, analysis, and reconciliation of Sport Camps. Create and distribute invoices to sport teams and report any collection or payment issues to supervisor.
• Assist with year-end financial processing and reconciliations.
• Assist in annual University financial audit and the NCAA compliance audit as needed.
• Other duties as assigned.

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.