Business Operations Coordinator / Bookkeeper

Alotten is assisting Karst Companies in hiring for a new position. We are seeking someone who will work in-person 4 days a week in their south Austin office, a newly remodeled small and informal environment. The role consists of day to day operations of a small office that includes office management, bill pay, recordkeeping, and coordination for related properties and entities.

The right person for this role is an organized, independent problem solver who enjoys building repeatable processes, and is able to responsibly handle confidential information.

What you’ll do

Property and Facilities Coordination

Support day to day operations of the south Austin office

Keep the office organized and running for a small team of up to 3-4 onsite employees

Coordinate and maintain seasonal property preparation and maintenance logs as well as schedule and pay maintenance across properties that fall outside the operating companies

Set up office systems and processes as the space comes online

Bookkeeping

Maintain QuickBooks across three entities

Manage bill pay, checks, and electronic payments across multiple accounts

Create and maintain a document hub, functioning as a central, organized filing of key documents across entities (tax, estate, insurance)

Track vehicle / trailer / boat registrations

Track and maintain insurance lines for vehicles

Reconcile bank accounts and expenses monthly across entities

Personal / Executive Assistance

Manage property calendars and office calendars.

Maintain calendars for sporting and entertainment tickets for the companies, sending out tickets as needed and similar tasks

Coordinate executive travel and logistics

Prepare and reconcile expense reports

Provide notary services for executives

Create DocuSign packets

Draft slides, meeting notes and documents

What You Bring

Positive, can-do attitude and comfort with building organizational systems

Comfortable with establishing priorities based on company and scheduling demands

Previous experience with QuickBooks or similar accounting software

Ability to communicate with a wide variety of people in-person, over the phone, or over email

Notary or ability to become a notary

Willingness to work onsite at the south Austin office at least 4 days a week

Comfortable working around dogs

Onsite presence at properties outside of the south Austin office is not routine, but may be required on occasion

This is a full-time, hourly position where the salary will be commensurate with experience, with an anticipated range of $60,000-70,000 annually.