Business Operations Coordinator

Business Operations Coordinator

Charleston School of Law – Charleston, SC

Position Summary:

The Business Operations Coordinator supports the day-to-day administrative and operational needs of the Charleston School of Law, with a primary focus on assisting the Information Technology (IT) and Facilities departments. This role serves as a key cross-functional resource, providing operational support across multiple other departments, including Human Resources and Business Office, to ensure efficient campus operations and a positive student, faculty, and staff experience.

This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic academic environment.

Key Responsibilities:

Operations & Administrative Support

• Provide general administrative and operational support to all of operations with the mail support going towards IT and Facilities teams, including documentation, scheduling, and coordination of services.
• Assist with tracking work orders, vendor communication, and project timelines.
• Serve as a liaison between departments to facilitate timely and efficient service delivery.
• Maintain organized records, spreadsheets, and operational documentation.

Facilities & Campus Operations

• Coordinate scheduling for contractors and vendors, ensuring maintenance and service work is planned around academic schedules and student activities.
• Serve as the primary point of contact for student Facilities concerns, responding to inquiries and escalating issues as necessary.
• Support vendor management tasks, including updates for the Supreme Food Court (mini-mart) vendors.
• • Note: while vendors use automated inventory systems, proactively contact vendors via phone to expedite restocking when needed.

Business Office & Campus Programs

• Manage student parking administration, including:
• • Maintaining and updating tracking spreadsheets
  • Ordering replacement parking cards
  • Assisting with reimbursements and related inquiries
• Support school store operations, including:
• • Inventory tracking and ordering
  • Occasional coverage for store operations in the event of staff absences (as availability permits)
• Manage office supply inventory and ordering
• • Including monitoring stock levels, restocking supplies, coordinating purchases, and maintaining organized supply storage areas to support daily campus operations.

Event Coordination

• Assist with planning and execution of institutional events, including:
• • Graduation ceremonies (held twice annually)
  • Additional campus events and activities as assigned
• Coordinate logistics such as vendor communication, space setup, scheduling, and materials preparation.

Human Resources Support

• Provide basic HR administrative support, which may include:
• • Assisting with onboarding logistics (workspace setup coordination with IT/Facilities)
  • Maintaining employee records and documentation
  • Supporting HR events or training sessions
  • Assisting with general HR administrative processes as needed

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Operations, or a related field preferred.
• 2+ years of administrative, operations, or coordinator experience, preferably in a higher education or similar environment, preferred.
• Strong organizational and multitasking skills with excellent attention to detail.
• Ability to coordinate across multiple departments and manage competing priorities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with tracking systems or work order platforms is a plus.
• Professional communication and customer service skills.
• Ability to work independently while contributing to a collaborative team environment.

Work Environment

• Primarily on-campus in a professional academic setting.
• May require occasional support for early morning, evening, or event-based activities (e.g., graduation).

The Charleston School of Law is an equal opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, disability, or any other legally protected class.