Business Operations Coordinator

Business Operations Coordinator

Construction | Residential & Commercial

Location: Chalfont, PA

Status: Full-time

Help Build More Than Projects—Help Build the Business.

Are you the type of person who thrives on variety, loves bringing order to chaos, and enjoys being the trusted right hand to leadership? Do you take pride in keeping a business running behind the scenes while helping drive growth?

We are a well-established and growing construction company serving homeowners and commercial clients throughout Bucks, Montgomery, and the Greater Philadelphia region. Our team specializes in high-quality renovations and exterior construction, including:

• Custom Decks
• Roofing
• Siding
• Kitchen & Bath Remodeling
• Home Renovations & Additions
• Commercial Renovation Projects

With approximately $3.3 million in annual revenue, a team of 20 employees, and an extensive network of subcontractors, we're looking for a highly organized, business-minded professional who enjoys wearing multiple hats and making a real impact.

This is far more than an administrative position—it's an opportunity to become a key member of our leadership team and help shape the future of our growing company.

What You'll Do

You'll oversee and coordinate the day-to-day business operations, ensuring everything behind the scenes runs efficiently while supporting our field teams and leadership.

Operations & Office Management

• Manage daily office operations and administrative functions.
• Coordinate communication between office staff, field crews, subcontractors, vendors, and clients.
• Improve processes and identify opportunities for greater efficiency.
• Maintain company records, documentation, and reporting.

Accounting & Financial Administration

• Process Accounts Payable and Accounts Receivable.
• Assist with invoicing, collections, and vendor payments.
• Work with outside accounting partners and assist with month-end reporting.
• Monitor job costs, expenses, and financial documentation.

Human Resources

• Assist with recruiting, onboarding, and employee documentation.
• Maintain personnel records and benefits administration.
• Support payroll preparation and compliance.
• Help foster a positive company culture.

Estimating & Proposal Support

• Assist with bid preparation and proposal creation.
• Organize project documentation and contracts.
• Coordinate subcontractor quotes and vendor pricing.
• Track bid opportunities and follow-up activities.

Leadership Support

• Serve as the trusted operational partner to ownership.
• Handle confidential business information with professionalism.
• Anticipate needs, solve problems proactively, and keep projects moving.
• Take ownership of critical business functions with minimal supervision.

What We're Looking For

The ideal candidate is someone who enjoys being the person everyone depends on. You're resourceful, organized, and comfortable balancing multiple priorities in a fast-paced environment.

Qualifications

• 5+ years of experience in office management, operations, business administration, or construction administration.
• Experience with accounting functions including AP/AR.
• HR administration experience is strongly preferred.
• Experience supporting bids, estimates, or construction proposals is a plus.
• Strong organizational and time management skills.
• Excellent communication and customer service abilities.
• High level of integrity and discretion with confidential information.
• Proficiency with Microsoft Office and common accounting software (QuickBooks experience is a plus).
• Construction industry experience is highly preferred.

Requirements:

• A self-starter who doesn't wait to be told what needs to be done.
• Exceptionally organized and detail-oriented.
• Comfortable juggling multiple priorities.
• A problem solver who finds solutions instead of obstacles.
• Dependable, trustworthy, and accountable.
• Calm under pressure and adaptable to changing priorities.
• Someone who enjoys being empowered to make decisions and improve processes.

Why Join Our Team?

This is an opportunity to become an integral part of a growing construction company where your contributions will be seen, appreciated, and valued. We believe in empowering our employees, trusting them to make decisions, and creating an environment where talented people can build long-term careers. If you're looking for a position where every day is different, your work truly matters, and you'll have the opportunity to help shape the future of a successful company, we'd love to hear from you. Send your resume today to: Shill@TheMasonGRoupUSA.com