Business Operations Financial Analyst & Administrative Support

Title Business Operations Financial Analyst & Administrative Support

Direct Supervisor Director, Dining Services

Status Full-Time, Exempt

Grade 12

Salary $60,000 - $75,000

Division Financial Affairs

Department Dining Services

No. Direct Reports 0

Target Weekly Hours 40

Location 2807 N Glebe (Main Campus)

Benefits Eligibility Yes

The Business Operations Financial Analyst & Administrative Support position is an on-campus position.

JOB SUMMARY

The Business Operations Financial Analyst & Administrative Support position provides financial, operational, and administrative support for University Dining Services. This role is responsible for financial reporting, budget tracking, operational analysis, procurement coordination, payroll and personnel support, and administrative functions that contribute to the efficient operation of campus dining programs.

The position works closely with Dining Services leadership, university finance departments, vendors, and campus stakeholders to support fiscal accountability, operational effectiveness, and customer service excellence across residential dining, retail operations, catering, and auxiliary food service programs.

Essential Duties and Responsibilities

Financial Analysis & Business Operations

• Process invoices and financial transactions for dining services
• Prepare and maintain financial reports, and operational metrics for Dining Services leadership.
• Monitor revenues, expenses, labor costs, food costs, and budget performance across dining locations.
• Assist with annual budgeting, forecasting, and variance analysis.
• Analyze meal plan participation, sales trends, inventory usage, and operational performance data.
• Reconcile accounts, invoices, purchasing card transactions, and departmental expenditures.
• Support month-end and year-end financial closing activities.
• Maintain financial records in accordance with university policies and accounting standards.
• Assist in identifying cost-saving opportunities and operational efficiencies.
• Develop spreadsheets, reports, and presentations for leadership decision-making.
• Coordinate vendor payments, purchase orders, and procurement documentation.

Administrative Support

• Provide administrative support to Dining Services leadership and management staff.
• Serve as point of contact for dining services meal plans
• Coordinate meetings, schedules, agendas, and departmental communications.
• Maintain departmental records, contracts, files, and confidential documentation.
• Prepare correspondence, reports, policies, and operational documents.
• Assist with onboarding, payroll documentation, and personnel records.
• Support recruitment coordination, scheduling interviews, and tracking employment documentation.
• Maintain office supply inventory and administrative purchasing.
• Respond to inquiries from students, staff, vendors, and campus departments.
• Assist with special projects, audits, accreditation reviews, and operational initiatives.
• Maintain dining services website in conjunction with Marketing and Communications

Compliance & Operational Support

• Ensure compliance with university financial procedures, procurement regulations, and departmental policies.
• Assist with internal audits and documentation requests.
• Support dining system reporting including point-of-sale, inventory, and meal plan systems.
• Coordinate with Human Resources, Procurement, Finance, and Auxiliary Services departments.
• Maintain confidentiality of financial, employee, and student information.
• Support emergency response and operational continuity efforts as needed.

Minimum Qualifications

• Associate's degree in Business Administration, or related field.
• Two (2) years of experience in financial analysis, business operations, and general administrative support.
• Proficiency with Microsoft Office Suite, especially Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience working with Workday and point-of-sale systems.

Preferred Qualifications

• Experience in higher education, auxiliary services, hospitality, or food service operations.
• Knowledge of university budgeting and procurement processes.
• Familiarity with dining services operations, meal plans, and retail food service reporting.

Knowledge, Skills, and Abilities

• Knowledge of financial reporting, budgeting, and business analysis principles.
• Ability to analyze data and present findings clearly to leadership.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and professionalism.
• Strong customer service and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency with spreadsheets, databases, and reporting tools.

Working Conditions

• Office environment within a university dining services operation.
• Occasional work in dining facilities, retail locations, or event spaces.
• May require occasional evening or weekend work during peak operational periods or special events.

Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission.  The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission.  For more information, please visit:  https://marymount.edu/student-life/health-wellness/title-ix-2/