Business Operations Manager

Procurement Manager 2

The New College of Interdisciplinary Arts and Sciences, Dean's Office at ASU West Valley Campus is seeking a highly motivated, professional, and customer service-oriented Business Operations Manager (BOM). In this role, the BOM will be responsible for a wide range of duties which include, but are not limited to, budgeting, account reconciliations, undergraduate and graduate program fees management, financial process improvement, grant accounts and transactions, post award training, payroll functions, faculty summer pay, travel, purchasing card management, and acting as a resource for New College staff and faculty. The successful candidate will be a self-starter with an efficient work methodology, excellent customer service and communications skills, exceptional work qualities, an ability to coordinate multiple tasks autonomously and someone who can exercise sound judgement in decision-making.

Essential Duties

• Manages the School of Mathematical and Natural Sciences budget and other similar tasks for assigned accounts
• Administers operation and personal services budget, expenditures and revenues
• Reviews and approves purchasing requests, travel requests and expense reimbursements
• Prepares financial and administrative reports; analyzes and interprets statistical, financial and management planning data for decision-making and strategic planning
• Keeps informed of, interprets and applies pertinent rules, regulations, policies and procedures
• Develops recommendations for implementation of procedures for daily operations
• Maintains knowledge of ASU practices and policies in order to provide guidance to faculty and staff and successful execution of all assigned fiscal responsibilities
• Manages grant post-award financial activities
• Manages undergraduate and graduate program fees
• Routinely meets with Directors and/or leadership to review budgets, accounts, provide guidance and assist in navigating complex requests
• Creates spreadsheets, documents, and reports from various data sources
• Completes other duties or projects as assigned

Desired Qualifications

• Demonstrated knowledge of principles, practices and methods of accounting and budgeting
• Experience using financial management system
• Experience preparing, managing, and forecasting multiple budgets
• Experience reconciling accounts
• Experience with travel reimbursement
• Experience with managing grant post award financial activities
• Experience with hiring in the WorkDay system
• Demonstrated knowledge of university policies and procedures
• Evidence of customer service skills
• Experience in creating detailed and complex computations and spreadsheets in Excel
• Experience with Microsoft Office (Word, Excel, and Outlook)
• Evidence of effective communication skills

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts
• Ability to clearly communicate to perform essential functions
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals

This position is located at ASU's West Valley campus in northwest Phoenix and is part of the New College of Interdisciplinary Arts and Sciences (New College). ASU's New College offers programs that emphasize experiential learning that spans academic disciplines, enhances appreciation of all forms of creative activity, and empowers student achievement in the humanities, the arts and the sciences. It is the largest college at ASU's West campus.

Driving is not required for this position.

Campus: West

Funding: No Federal Funding

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.