Business Operations Paraprofessional

University of Georgia

Athens, GA

Apply

JOB DETAILS

SKILLS

Accounts Payable, Background Investigation, Billing, Business Operations, Business Support, Communication Skills, Conferences, Documentation, Expense Tracking, Financial Management, Funding, Grant Awards, Human Resources, Interpersonal Skills, Maintain Compliance, Office Equipment, Onboarding, Organizational Skills, Payment Processing, Payroll Accounting, Payroll Management, Presentation/Verbal Skills, Problem Solving Skills, Purchasing/Procurement, Reconciliation, Resource Management, Retirement Plan, Seminars, Team Player, Time Management, Transaction Processing/Management, Writing Skills

LOCATION

Athens, GA

POSTED

Today

Posting Details

Posting Details

Posting Number

S15090P

Working Title

Business Operations Paraprofessional

Department

CAES-Ag Leadership, Ed & Comm

About the University of Georgia

Chartered by the state of Georgia in 1785,the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA iscurrently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday - Friday, 8am-5pm

Advertised Salary

Commensurate with Experience

Posting Date

04/30/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

06/01/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Department Assistant II

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

Position Summary

This position is supervised by the CAES Business Support Leader - ALEC/ADS and will interact daily with faculty, staff, and students. This position is responsible for accounting, payroll, and other financial or related functions to ensure the financial integrity of the department. This position is responsible for ensuring that accounting and payroll transactions are handled in a timely and accurate manner and that all transactions are processed according to UGA and State of Georgia policies and procedures. The incumbent will work independently and efficiently.

Knowledge, Skills, Abilities and/or Competencies

Knowledge of UGA systems
Knowledge of general office equipment
Strong organizational and time management skills
Excellent written and verbal communication as well as interpersonal skills
Team-player with a positive attitude

Physical Demands

Sitting/standing for long periods of time
Lifting 10-15 lb boxes

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

Yes

Is having a P-Card an essential function of this position?

Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Financial:

Process payment requests, AP journal vouchers, GL journals, and process grant sub award payment requests for the department, ensuring accuracy and compliance
Oversee faculty and staff purchasing in UGAmart, ensuring expenditures follow UGA policies and procedures; proactively identify and resolve purchasing issues and communicate with vendors regarding orders in progress.
Monitor and maintain purchasing activity by performing periodic cleanup of outstanding POs and submitting invoices through UGAmart in a timely manner.
Serve as departmental P-Card holder for authorized business purchases, ensuring proper use and accurate monthly reconciliation; reviewing transactions and ensuring documentation is complete and compliant.

Percentage of time

70

Duties/Responsibilities

Human Resources:

Prepare and process payroll and leave requests for bi-weekly and monthly employees, ensuring accuracy and timely submission to meet HR/Payroll deadlines.
Coordinate payroll funding transactions for students and staff, ensuring proper allocation of resources.
Process EDRs as needed, coordinating with the Business Support Leader to ensure alignment with departmental procedures

Percentage of time

15

Duties/Responsibilities

Administrative:

Provide administrative and financial oversight for departmental conferences, seminars, and events, taking initiative to ensure smooth execution
Coordinate systems, access requests, and introduce departmental processes and procedures during onboarding for new students, ensuring a smooth and consistent transition
Serve as backup to the Business Support Leader and other miscellaneous duties as assigned

Percentage of time

15

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Olga Manguno

Recruitment Contact Email

Olga.Manguno@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

Resume/CV
Cover Letter
List of References with Contact Information

Optional Documents

About the Company

University of Georgia

Resume Resources

Free Resume Templates Free Resume Builder