Job Profile:
Administrative Operations Specialist 3
Job Family:
Administrative Operations
Time Type:
Full time
Max Pay - Depends on experience:
$67,000.00 USD Annual
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor''s degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Description:
Salary Range: $60,000 - $67,000; DOE
Job Summary: Under the direct supervision of the Director of the Lincoln Center for Applied Ethics, the Business Operations Specialist Senior assists with planning, organizing, and coordinating the business operations functions in accordance with established goals, priorities, time limitations, funding limitations or other specifications. These functions include basic budgeting, accounting, payroll, staffing, and other functions designated by the Center Director. This position is intended to cover a broad range of responsibilities in the operational administration of the Center, including managing and coordinating post grant funding transactions. The individual selected will perform work of considerable responsibility in administering business operations and human resources actions in a complex center.
Essential Duties:
Prepares budget proposals and recommendations and establishes budget system for controlling expenditures.
Acts as hiring manager in unit and coordinates all HR payroll and leave processing for students, staff, and faculty.
Assists faculty and research staff with post-award grants and contracts processes, including grant reporting and reconciliation; provides information, guidance, and interpretation of complex federal and state regulations governing management of grants and contracts.
Monitors a variety of account expenditures, maintains and reconciles detailed budgets for various accounts, advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action.
Processes business-related reimbursements and purchases using the University's various financial systems (Workday, SunRISE, etc.) and the Purchasing Card (PCard), in accordance with established procurement and financial policies.
Processes travel requests and expense reports for Center employees and affiliates through Concur.
Organizes and/or prepares departmental administrative and financial reports; analyzes, summarizes and interprets information; recommends or implements action to be taken.
Coordinates internal and external audits, and prepares audit documents for payroll reconciliations, PCards, and financial records.
Exercises professional judgment to serve as a knowledgeable and helpful resource in respect to ASU fiscal/HR policies and procedures and to ensure accurate output and processing in all assigned areas.
Represents the unit in all college and university-level business operations meetings.
Serves as liaison between unit leadership and ASU Foundation, including but not limited to tracking donor relationships and reporting on program objectives and outcomes.
Other assignments as needed to support the Center.
Desired Qualifications:
Knowledge of principles, practices and methods of accounting, budgeting, and inventory management.
Knowledge of basic project management
Demonstrated knowledge of computer systems, specifically MS Office applications.
Skill in budget preparation and forecasting.
Skill in coordinating activities and establishing priorities for self and others.
Skill in establishing and maintaining effective working relationships.
Demonstrated experience using ASU administrative systems (i.e., Workday FMS/HCM, Adaptive Planning, Concur).
Demonstrated experience preparing detailed financial reconciliations and expense tracking reports.
Effective communication (both verbal and written) and organizational skills.
Ability to work independently exercising analytical skills and decision making in an environment subject to minimal direction/supervision.
Ability to work effectively in an environment subject to regularly changing priorities and strict deadlines requiring regular follow through of activities within assigned work.
Experience working in higher education
Experience managing PCards and assisting in the operation of a fiscally sound environment.
Experience with Microsoft Office (Word, Excel, Outlook), Adobe Sign, Adobe Pro, Canvas, Google Suite, Dropbox
Ability to quickly change priorities, which may include resolving conflicts, coping with moderate stress levels, along with the requirements to complete tasks within set time constraints and frequently changing priorities.
Evidence of effective communication.
Working Environment:
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
Regular use of standard office equipment including, but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone, and associated computer/technology peripherals.
Required to stand for varying lengths of time and walk moderate distances to perform work.
Frequent bending, reaching, pushing, pulling, and lifting up to 25 pounds.
Department Statement: The Lincoln Center for Applied Ethics' mission is to empower the ASU community and beyond in fostering ethical behavior that leads to positive outcomes in all aspects of life. We believe ethics isn't just about thinking, it's about doing. As the ethics hub of the university, we support faculty, students and community members in designing and implementing ethical solutions.
Driving Requirement:
Driving is not required for this position.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
Please use the link below to log in using single sign-on.
https://www.myworkday.com/asu/d/inst/1$9925/9925$24305.htmld
To be considered, your application must include all of the following attachments:
Cover letter
Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
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Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.