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Business Program and Project Management Senior Associate

KYYBA, Inc

Detroit, MI

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JOB DETAILS
SKILLS
Audiovisual, Billing, Budget Forecasting, Budget Management, Budgeting, Business Services, Cargo/Freight, Catering Services, Communication Skills, Conferences, Contingency Plans, Continuous Improvement, Cost Control, Documentation, Event Management, Finance, Financial Management, Financial Planning, Financial Reporting, Information Technology & Information Systems, Insurance Documentation, Legal, Logistics, Maintain Compliance, Microsoft Office, Microsoft Project, Organizational Skills, Production Control, Production Planning, Project Planning, Project/Program Management, Purchasing/Procurement, Real Estate, Regulations, Request for Proposals (RFP), Resource Management, Risk Analysis, Risk Management, Scripting (Scripting Languages), Sourcing Strategy, Team Building, Technical Presentation, Technical Recruiting, Time Management, Transportation and Logistics
LOCATION
Detroit, MI
POSTED
26 days ago
Job Title: (Business Program and Project Management Senior Associate)
 
About Kyyba:
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development. 
 
Job Description



Title: Event Production Planning Manager Michigan Central is a market leading hub for advancing new technologies and programs that address barriers to greater social, economic, and physical mobility comprised of 1.2 million square feet of multi-use real estate and 30 acres of inter-connected public space. Building on Detroit’s rich history as an engine of change, the transformative Michigan Central project aims to strengthen the city’s competitive advantages while inspiring collective action on the most pressing challenges at the intersection of mobility and society worldwide. The Event Production Planning Manager is a role that serves as the critical link between creative vision and event operational execution. This role ensures that events—ranging from large-scale private events and corporate conferences to experiential activations—are executed flawlessly, on time, and within budget. The areas of focus are: • Pre-Production Planning: Establishing an integrated team for each event and ensuring the bridge between the creative concepts and execution is clearly defined and scoped. • Operational Excellence: Managing complex timelines, load-ins, and run-of-show schedules. • Strategic Sourcing: Identifying and managing best-in-class vendors and partners. • Fiscal Responsibility: Precise budget forecasting and cost management. • Risk Mitigation: Identifying potential bottlenecks and developing robust contingency plans.

Skills Required:
Financial Planning, Financial Reporting, Program Manage PM's & Projects, Microsoft Office, Program Management

Skills Preferred:
N/A

Experience Required:
5+ years of progressive experience in live event production, with significant experience in both site coordination and technical direction.

Experience Preferred:
0

Education Required:
Bachelor's Degree

Additional Information:
• Pre-Production & Planning: • Develop comprehensive production project plans, including master timelines, resource allocation, and critical path milestones. • Collaborate with creative teams and Production Technical Director to determine the technical requirements (AV, lighting, sound, scenic) needed to bring event themes to life. • Coordinate site visits to assess venue capabilities and constraints against event requirements. • Create and manage detailed event production budgets, ensuring all costs are tracked and variances are communicated proactively. • Ensure all necessary permits, agreements, insurance certificates, and safety documentation are secured. • Vendor and Stakeholder Management: • Collaborating with Purchasing and Finance, lead the RFP/RFQ (Request for Proposal/Request for Quote) process for production vendors, including staging, lighting, catering, talent, facilities, and security. • Act as the primary point of contact for all internal stakeholders and external partners regarding production logistics until ready to hand off to the Site Coordinator and Technical Director. • Event Production Execution Oversight: • Manage the "Run of Show" (ROS) and production scripts, ensuring all cues (audio, visual, lighting) are synchronized. • Ensure the load-in, set up, rehearsal, and strike phases are planned for, ensuring adherence to safety protocols and labor regulations. • Coordinate complex transport and freight logistics for equipment and materials. • Coordinate talent and speaker logistics, including green room requirements and technical briefings. • Post Event Analyis: • Ensure post-event debriefs are conducted with stakeholders and vendors to verify venue is restored to its normal operational state and document any damage. • Reconcile all production-related invoices and provide a final financial report. • Facilitate Lessons Learned for internal continuous improvement.
Location: (Detroit, MI)
 
Disclaimer: 
Kyyba is an Equal Opportunity Employer.
Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans / Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need.”
It is the policy of Kyyba to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Kyyba at 248-813-9665
 
Rewards:
Medical, dental, vision
401k 
Term life
Voluntary life and disability insurance
Optional Pre-paid legal plan
Optional Identity theft plan
Optional Medical and dependent FSA
Work-visa sponsorship
Opportunity for advancement
Long-term assignment with opportunity for hire by client 
 
 
SELECT AWARDS
  • An INC 5000 company for 10 years
  • Corp! Michigan Economic Bright Spots 
  • Crain’s Detroit Business Top Staffing Service Companies in Detroit
  • TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
  • Best of MichBusiness winner in HR Wizards & Partnerships
  • Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest
  • 101 Best & Brightest Companies to Work for in Michigan
 
 

About the Company

K

KYYBA, Inc

Kyyba group of companies are privately held and specialize in staff augmentation, application software and project solutions. In operation for more than 15 years, we have earned an enviable track record and reputation within all the industries we serve. Our unique processes and maturity enables us to understand the needs of the business organizations and provide business solutions that match the real and compelling needs of our customers.

Headquartered in Michigan, Kyyba has multiple office locations and we serve local, regional and national client base consisting of Fortune 500 and middle market companies. Kyyba extends the above solutions and services to a broad spectrum of industry verticals ranging from automotive, insurance, technology, financial, transportation, government and so on.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1998
WEBSITE
http://www.kyyba.com/

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