Business Services Associate

Position Information

General Information

Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 001898 NC Salary Grade Equivalency NC03 Classification Title Admin Support Associate - Advanced Working Title Business Services Associate Salary Range $35,212 - $43,960 Anticipate Hiring Range $35,212 - $43,960 FLSA Status Non Exempt Division Academic Affairs Department College of Engineering (Col) Work Unit Engineering Technology Work Schedule

8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.

Primary Purpose of Position

Provides account maintenance and reporting for the department's state and grant accounts. This position is responsible for all account-related business processes in the department, as well as all faculty/staff hiring and other personnel-related issues. This will also include online purchase requisitions. Assists the Chair with event and meeting scheduling, calendar maintenance, advisory board support, articulation conferences, ABET activities, and special projects. The position works closely with the College of Engineering Business Services Process Owner in accomplishing duties related to the department's accounts. Orders and forms impacting the accounts will be completed for Engineering Technology faculty members and students. This position provides administrative support to department faculty. This position provides information on business-related processes to the Chair.

Minimum Education/Experience

Required Minimum Qualifications:

Graduation from high school or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

The position requires a self- motivated and proactive individual capable of identifying inefficiencies and opportunities and acting on them. Duties include account management of both state and grant funds, including reconciliations, procurement, receiving, personnel, etc. This position also involves composing correspondence that is sent out to students, faculty, staff, and external contacts. This position reports to the department chair and provides support to the department administration, faculty, and students. Assist Academic Advisors and assume other duties as needed and assigned.

Other Work Responsibilities Departmental Preferred Experience, Skills, Training/Education

• Prior Higher Ed work experience.
• Experience managing federal and state grants and contracts.
• Familiar with fiscal year general fund management.
• Experience with financial reconciliations of general fund and grant accounts.
• Experience with balancing budgets and developing budget projections.
• Familiar with purchasing processes using an e-procurement system and processing P-Card transactions.
• Familiar with undergraduate student hiring and/or graduate student appointment processes.
• Proficient with Microsoft Office software and Google Suite.
• Possesses a general knowledge of Human Resources hiring processes.

Necessary Licenses or Certifications Work Location Smith Building Posting date 07/16/2026 Closing date 08/06/2026 Proposed Hire Date 09/01/2026 Contact Information Robin Moose Special Notes to Applicants

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UNC Charlotte Website

• HERC Job Board

• Inside Higher Education

• Mitratech Circa (formerly known as Local JobNetwork)

• Another Website

• Agency Referral

• Advertisement/Publication

• Personal Referral

• Other

• Where did you learn about this posting?

(Open Ended Question)

• • Have you graduated from high school, or do you have an equivalent combination of education and experience?

• Yes

• No

• • Do you have previous professional experience working in Higher Education? If so, please explain your experience.

(Open Ended Question)

• • Please describe your professional knowledge of accounting procedures and experience working with budgets.

(Open Ended Question)

• • Please describe your professional experience and knowledge of Human Resources policies and practices.

(Open Ended Question)

• • What specifically interests you about this position?

(Open Ended Question)

Applicant Documents

Required Documents

• Resume / Curriculum Vitae
• Cover Letter / Letter of Interest
• Contact Information for References

Optional Documents