Business Services Coordinator

Position Information

General Information

Vacancy Open to All Candidates Employment Type Time Limited - Full-time If time-limited, note appointment end date 08/31/2029 Hours per week 40 Months per year 12 Position Number 004517 NC Salary Grade Equivalency NC11 Classification Title Business Services Coordinator - Advanced Working Title Business Services Coordinator Salary Range $44,640 - $55,000 Anticipate Hiring Range $44,640 - $55,000 FLSA Status Non Exempt Division Academic Affairs Department College of Engineering (Col) Work Unit Student Dev & Success Work Schedule

8:00 am - 5:00 pm; Monday - Friday, with occasional evening and weekend hours required, as necessary. A flexible work schedule may be available with supervisor approval.

Primary Purpose of Position

This position provides full support for The William States Lee College of Engineering's Office of Student Development and Success (OSDS). Manages budget, personnel, and any business processes, and assists faculty, students, staff, and visitors. Reports to the Director of OSDS. Handles routine office functions and ad hoc projects as assigned. Handles correspondence and confidential information. Identifies inefficiencies and opportunities.

Minimum Education/Experience

Required Minimum Qualifications:

Bachelor's degree in business administration or a related discipline; or an equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

• Manages budget tasks including: budget planning, reconciliation, and reporting
• Collaborates with other Office Administrators on purchasing and reconciliation processes
• Serve as cost object approver for faculty and staff travel to ensure proper fund use
• Manage student hires of undergraduate and graduate TAs as well as peer mentors.
• Monitor and reconcile student work salary for budget tracking
• Personnel processes including adjunct faculty hiring, faculty reappointments, summer salary, and administrative stipends
• Uses all fund types to support the department, including but not limited to state funds, fee funds, grants, discretionary and trust funds.
• Handles correspondence and confidential information.
• Manages records and fund activity.
• Processes paperwork and deposits. Interprets data. Identifies inefficiencies and opportunities.
• Promotes cross-training among staff.
• Assists Dean's Office on Academic Affairs reporting and other items as needed.
• Uses a variety of university systems.
• Uses University Purchasing Card. Uses Microsoft Office Suite and Google Suite.

Other Work Responsibilities

• Aids in the resolution of issues encountered by faculty, staff, students, and visitors.
• Understands university guidelines, policies, and procedures and conveys this information clearly.
• Ensures business processes comply.
• Other duties include event support.

Departmental Preferred Experience, Skills, Training/Education

Department Preferred Experience, Skills

• Accounts reconciliation, business processing, office management experience.
• Ability to learn University systems and procedures, including 49er Mart, Concur, Banner Finance, and payment request forms
• Experience generating reports and creating spreadsheets.
• Experience with hiring and tracking hourly student wages
• Excellent communication and problem resolution.

Necessary Licenses or Certifications Work Location Smith Posting date 08/26/2026 Closing date 09/02/2026 Proposed Hire Date 10/01/2026 Contact Information Special Notes to Applicants

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the

finalist.

• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UNC Charlotte Website

• HERC Job Board

• Inside Higher Education

• Mitratech Circa (formerly known as Local JobNetwork)

• Another Website

• Agency Referral

• Advertisement/Publication

• Personal Referral

• Other

• Where did you learn about this posting?

(Open Ended Question)

• • Do you have a bachelor's degree in business administration or a related discipline, or an equivalent combination of education and experience? All degrees must be received from appropriately accredited institutions.

• Yes, at least a bachelor's degree in business administration or a related discipline.

• Yes, an associate's degree business administration or a related discipline and two years of related experience.

• Yes, a high school diploma/GED and four years of related work experience.

• No

• • Do you have experience in accounts reconciliation, business processing, office management, or human resources? If so please explain your experience.

(Open Ended Question)

• • Have you used systems such as 49er Mart, Concur, Banner Finance, or payment request forms? Please explain your experience.

(Open Ended Question)

• • Do you have experience generating reports and creating spreadsheets in Excel and Google Sheets? Please explain your experience.

(Open Ended Question)

• • Do you have professional experience with hiring and tracking hourly student wages? Please explain:

(Open Ended Question)

Applicant Documents

Required Documents

• Resume / Curriculum Vitae
• Cover Letter / Letter of Interest
• Contact Information for References

Optional Documents